Best 15 Construction Scheduling Tools (2023)

Are you tired of creating complex schedules that rarely apply to real life? We understand that delivering projects on time in construction is challenging.

That’s why we prepared a list of the top 15 construction scheduling tools to help you plan, monitor and deliver projects according to your needs.

Dive in and discover the best software for your business.

Top Construction Scheduling Tools of 2023

1. Archdesk
2. Re-flow
3. CoConstruct
4. Smartsheet
5. e-Builder
6. Monday
7. Procore
8. Autodesk Construction Cloud
9. Assemble
10. Buildertrend
11. Bridgit Bench
12. Causeway Maintenance Management
13. Wrike
14. Construction Manager
15. Float

What are the 15 Top Construction Scheduling Software Tools in 2022?

1. Archdesk

Capterra Rating: 4.6/5
G2 Rating: 4.3/5
Archdesk Pricing

If you’re looking for a great tool for project management and scheduling activities, Archdesk might be the one.

The system supports planning, monitoring, and delivering projects on time and schedule (and within budget).

It does that by providing a Scheduler, the tool that:

• Keeps all schedules in one place with accessible from any place you need,
• Enables assigning resources/employees and setting dependencies between tasks,
• Detects clashes between projects and non-working days,
• Automatically filters schedulers by a specific employee showing their occupancy,
• Provides a project map, giving managers a great tool to manage the team in case of work at different construction sites,
• Shows changes in real-time and notifies in case of potential delays,

Thanks to that, you can create efficient schedules that maximise the efficiency of your resources and eliminate the risk of overbookings.

Also, thanks to the configurablity, the system can adapt to your processes to support your company fully.

With Archdesk, you can develop well-working schedules and feel confident about your project progress.

Here’s what our clients think about our construction scheduling software:

Capterra Review

2. Re-flow

Capterra Rating: 4.5/5
G2 Rating: no information available
Re-flow Pricing

Re-flow is a field management software that provides different tools to manage projects, employees, and resources more effectively.

The software provides real-time job, document, and workflow management. It allows users to see where the team is, what they're working on, and what data they're gathering.

The main goal is to provide complete control over a project schedule and reduce possible errors that could ruin future profits.

Overall, Re-flow is a good system that helps in project management, scheduling, and data control.

Related content: check out the top construction management software in 2022 here.

3. CoConstruct

Capterra Rating: 4.7/5
G2 Rating: 4.0/5
CoConstruct Pricing

Another good construction scheduling software to consider is CoConstruct.

The platform helps construction companies to improve their project management and collaboration inside the project team.

The system supports project schedule creation and later progress monitoring in real time. Also, it improves internal and external communication, speeding up the delivery.

Except that, CoConstruct offers budgeting tools, customer interaction, and activity planning. So it will be a good choice for building and home remodeling businesses.

Related article: See how scheduling can improve your work (includes short video clips of Archdesk).

4. Smartsheet

Capterra Rating: 4.5/5
G2 Rating: 4.4/5
Smartsheet Pricing

Smartsheet is a well-liked construction scheduling software because of its core capabilities, which include planning, tracking, automating, and reporting on work.

The system supports project scheduling and progress monitoring by enabling users to set milestones and track real-time changes.

Also, the platform helps companies standardise their processes and set workflows to improve efficiency and reduce possible mistakes.

Overall, Smartsheet is a powerful software solution for the construction industry that can help companies save time, reduce costs, and improve project outcomes. 

Related content: check out the construction software for managing finances in 2022 here.

5. e-Builder

Capterra Rating: 4.3/5
G2 Rating: 3.7/5
e-Builder Pricing

E-Builder is a fully integrated, owner-centric construction scheduling software. It provides solutions for better project, budget, and schedule management.

Its key features cater to the requirements of facility owners and construction specialists.

The system connects teams and departments, keeping everyone involved in the project properly updated.

e-Builder is a great tool to improve construction processes, save time, reduce costs, and secure project outcomes.

Read our related article on the best software for construction budgeting in 2022.

6. Monday

Capterra Rating: 4.6/5
G2 Rating: 4.7/5
Monday Pricing

Monday is a great scheduling tool that allows cross-functional teams to coordinate their objectives and share work seamlessly. However, it's not built especially for construction.

The system's primary goal is to help in all kinds of project management activities. That’s why it provides tools to manage schedules, project scope, team communication, and data storage.

The platform also offers extensive customisation possibilities with charts, dashboards, and workflows to reflect the company's structure.

Overall, Monday is a great project management tool for organising daily work, monitoring progress, and ensuring better team efficiency.

7. Procore

Capterra Rating: 4.5/5
G2 Rating: 4.5/5
Procore Pricing

Procore asks you for some information and promises a call back with a quote

Another possibility to manage project schedules is Procore.

Procore is a construction management software that supports projects, resources, and financials from early planning to the final closeout.

The system gathers data and provides an up-to-date view of the project situation. Also, by being a primary source of information, it connects teams and departments.

The system helps create precise and adequate schedules that fit project reality and secure future profits.

Overall, Procore can be a good option for industry professionals, including owners, general contractors, and specialty contractors.

See how to manage time and calenders with Archdesk here.

8. Autodesk Construction Cloud

Capterra Rating: 4.3/5
G2 Rating: 4.2/5
Autodesk Pricing

Autodesk asks you for some information and promises a call back with a quote

Autodesk Construction Cloud helps make construction safer and sustainable by combining its tools to link office and field teams, from design to planning, construction to operations.

The platform offers a wide range of different tools and products, providing complex support for construction processes.

Inside the platform, users can manage their projects, create detailed schedules, control budgets and access detailed reporting.

Also, the platform offers many integration possibilities with different accounting or building information modeling (BIM) systems.

Overall, Autodesk Construction Cloud is a comprehensive could solution that will fit well enterprises with complex processes.

Do you use RFIs at your business? Download free RFI template here.

9. Assemble

Capterra Rating: 4.6/5
G2 Rating: 4.3/5
Assemble Pricing

Assemble asks you for some information and promises a call back with a quote

Assemble is a construction system that focuses on supporting data management and visualisation.

It offers tools to manage projects, create schedules, 3D models, and process data.

Since 2018, Assemble has been a part of Autodesk Construction Cloud, including possible integrations with other Autodesk products.

Assemble might be a good solution for companies already using or interested in Autodesk solutions. Then they will be able to profit from a more complex package of tools to capture their processes.

10. BuilderTrend

Capterra Rating: 4.5/5
G2 Rating: 4.2/5
Buildertrend Pricing

Buildertrend is a cloud-based construction scheduling software for home builders, remodelers, residential builders, and specialty contractors.

The system offers features for project management, estimating, and communication.

Also, Buildertrend offers data management features to minimise errors, improve processes, and control projects.

It's a solid option if real-time collaboration is one of a company's priorities.

11. Bridgit Bench

Capterra Rating: 4.5/5
G2 Rating: 4.2/5
Bridgit Bench Pricing

Bridgit Bench is a resource management solution that supports companies in managing their processes more efficiently.

The system offers a detailed project scheduler with the possibility to set milestones, track real-time progress, or control the resources.

It helps general contractors assign the right employee to the right project for maximum efficiency and reduced risks.

Bridgit Bench might suit companies operating in big teams working rather remotely.

12. Causeway Maintenance Management

Capterra Rating: no information available
G2 Rating: no information available
Causeway Maintenance Pricing

Another option to manage construction schedules is Causeway Maintenance.

The system connects the front office, back office, and field personnel inside a maintenance infrastructure.

It helps manage schedules, optimise tasks in a pipeline, and tracks inventory levels for better supply management.

Overall, Causeway Maintenance will be a good option for companies that want to improve their maintenance processes.

13. Wrike

Capterra Rating: 4.3/5
G2 Rating: 4.2/5
Wrike Pricing

Wrike is a cloud-based project management platform that aids users in managing projects more efficiently.

It offers end-to-end solutions from requests through monitoring progress and reporting outcomes.

The system is not built specifically for the construction industry but can still support scheduling activities.

The company improves project delivery through different tools that connect the whole team in the communication flow.

Overall, it might be a good fit for companies looking for strictly project management solutions.

14. Construction Manger

Capterra Rating: 3.9/5
G2 Rating: no information available
Construction Manager Pricing

Construction Manager is another great tool for scheduling.

The system was created primarily to facilitate subcontractor administration and accounting.

However, now the system offers as well project management tools like scheduling, progress tracking, and budget control.

Overall, Construction Manager is a decent software solution that helps companies deliver projects more efficiently with improved and accelerated communication.

15. Float

Capterra Rating: 4.5/5
G2 Rating: 4.2/5
Float Pricing

Float is a resource management tool that features drag-and-drop task assignments, real-time updates, project budgets, and much more to help teams plan their time better.

The system supports companies in three primary fields: planning, scheduling, and time tracking.

It makes communication easier, ensuring all team members are on the same page with the project's progress and deadlines.

Float is not customised to construction needs but still will be a solid option for strictly project management activities.

What is construction scheduling software?

Construction scheduling software gives managers and contractors a set of tools to manage their construction projects in terms of labour, timeline, resources, material, and equipment. The software takes plans and data and converts them into actionable day-to-day tasks.

What is construction scheduling?

Construction scheduling is a process of creating a timeline of task delivery in order to complete a project on time and within budget. A construction schedule marks milestones, tracks delivery, and sets dependencies between tasks. It allows construction managers to control the delivery better and react fast in case of possible delays.

Non-negotiable features of a construction scheduling software

Here we listed non-negotiable features that your future system should have. However, consider factors like your company's size and existing technology stack before choosing.

Resource Management

Every project is based on resources: your employees' time, money, and equipment. That's why make sure your future scheduling software can help you properly assign these resources to boost productivity and reduce downtime risks. 

The system should help you by automatically detecting schedule clashes, for example, by notifying you whenever you want to assign an employee that marked vacation days in the staff schedule. 

Labour Calculator 

You don't have to waste hours calculating your employees' work time. Choose the system that can do it for you.

The scheduling software should be able to estimate labour costs automatically based on tasks' durations, assigned employees, and hourly rates. Later it will convert that data into actual labour costs and align it with the project's overall budget.

Flexible reporting 

Every project might have different requirements. That's why check if your future system can adapt to your changing needs and requirements.

The reporting dashboards should be generated automatically to save you time. Also, they should give you needed insights into the project's progress, for example, by showing unfinished tasks close to the deadline. 

Real-time project progress view

To stay on schedule, you must know how your project is going. Typically, project managers and quantity surveyors update task progress manually. 

But the right software will do it for you, showing a real-time project situation every time you log into the system. Also, it should provide a mobile app for workers to send updates straight from the site.

Risk Control 

Many internal and external risks can impact your project. That's why your future scheduling software should help you neutralise them. 

A proper scheduling system can do it by providing a risk register connected to a project's schedule. The tool later detects and notifies you whenever your coming tasks are at risk of delays. 

Types of construction scheduling software

1. Activity schedules- lists all activities connected to the project with a price and interim payments made after completing each task. Often in the form of a Gantt Chart. 
2. Call-off schedule- a static schedule listing what amounts of products needs to be delivered with a precise delivery date. 
3. Contractor's working schedule- an active schedule maintained by a contractor in which they plan the activities and record the work progress. It often serves as a type of reporting. 
4. Payment schedule- registers all payment dates (payments that need to be made and should be received in a given time). This type of schedule helps to maintain proper cash flow levels. 
5. Schedule of work- an alternative to bills of quantities. A list of all the work and materials needed on a project to complete the job. 

Why you need construction scheduling software?

1. Better transparency: with scheduling software, the project team knows exactly how the project is going and what needs to be done. Also, the tasks of each team member are visible in the system, so the project manager can control the team efficiently, even remotely. 
2. Reduced risk of delays: tasks are organised and linked with each other, showing exactly what needs to be done and when. Also, it's easier to identify potential problems and react before they can impact the project.
3. Streamlined communication: project team not only sees tasks assigned to them but can also exchange information and documents inside the system. It helps reduce miscommunication or possible delays due to insufficient data.
4. Accurate resource management: scheduling software helps using your resources efficiently. Also, it prevents overbookings that could impact your project timeline. 
5. Lower costs: better transparency, streamlined communication, effective resource allocation- all these points sum up to effective budget management and lack of expected costs. 

Frequently Asked Questions

Do I need scheduling software and tools built specifically for the construction industry?

Construction is a complex and unique beast. Standard scheduling tools will struggle in this dynamic sector. The right software can benefit everyone from architects to general contractors and asset managers.

Here are a few ways scheduling software can improve your projects:

• Keep all team members on the same page concerning progress.

• Help identify gaps well in advance so you can fix them.

• Take a ton of information and organise it to make it easy to digest.

• Help delegate resources to suitable projects.

What are the 5 scheduling principles?

Project scheduling is not a piece of cake. Here are five scheduling principles that help make your project schedules more efficient and adapted to your company's needs.

1. Create detailed schedules- scheduling takes time, that's true. But, the more precise you get at the beginning of the project, the easier it will be to control the delivery and not be surprised by unforeseen tasks or costs.
2. Define priorities- the unforeseen risks happen. That's why to avoid feeling lost and terrified that your project will fail, remember to set priorities in your schedule. Consider which tasks must be completed before the deadline and which can be moved without much consequence.
3. Remember about dependencies between tasks and project stages- it's rare for construction tasks to be separated from one another. Remember to set dependencies between them to see which activities must be taken first to ensure timely project completion.
4. Avoid over- and under-planning- every project is based on resources. Make sure you use them in an optimised way, avoiding overbooking or downtime between tasks. 
5. Measure the performance and adapt schedules accordingly- your project schedule is not static. It's a plan that should guide you throughout the whole delivery. But to do that, you need to update it regularly so that it represents the project's reality well.

What is a scheduler tool?

A scheduler tool helps organise the company’s operations and projects into an optimised and effective sequence. It’s often in the form of separate software specialised in managing and maintaining schedules. It provides all schedule components, project scope, task dependencies, and assigned employees in proper formats. 

What is FIFO scheduling?

FIFO (first in, first out) scheduling is organising processes based on their appearance in the work pipeline. It’s one of the simplest scheduling algorithms, used often for less complex projects.

How do you manage a construction schedule?

There are some best practices for managing a construction schedule effectively:

1. Detail your project scope before starting scheduling
2. Analyse the available resources
3. Identify the possible risk that can impact your schedule
4. Make sure your project team is familiar with the schedule
5. Monitor the project progress and update your schedule accordingly
6. Communicate the changes to your team and external stakeholders
7. After the delivery, analyse what worked well and poorly in your plan and what could be improved next time

Get the best construction project scheduling software and tools with Archdesk

Good construction management software will help project managers plan their projects effectively.

Give Archdesk a go. Sign up for a quick demo to see if we're a good fit for you.