22 June 2021 6 min read

Construction Management Platform:

Complete Control Over Your Projects & Business


We all want to manage our companies properly: well-managed projects on time and budget that flow smoothly alongside each other. Luckily nowadays, with the use of modern technology, we can easily accomplish that. How precisely can modern construction management platforms support your strategic decisions? And how to choose a proper one for your business? Let’s find out!

Is there a way to have constant control over management processes and manage projects reducing delays and extra costs?

Actually, there is! The answer is simple: modern technologies. Let us present you with a construction management platform, an online solution for successful business assets management.

What is a Construction Management Platform?

The construction management platform is software that helps you organise and manage all your company assets and actions from one place. Usually, such technology connects all aspects of the project from the early design stage to the final handover or maintenance processes.

The main goal is always to make the construction process more transparent, efficient and cost-effective. Therefore, such a platform should gather all information from all people, machinery, materials and budget involved in the project, making communication, decision-making and allocation easier.

What Features Should a Good Construction Management Software Have?

Nowadays, you can stumble on various software with many different features. That is why to make it easier for you, we prepared a list of aspects that your software must have to really support your company.

  • 01

    All in one aspect
    There should be only one construction management platform! Later on, you might need other software for more specialised functions, such as accounting. But all aspects connected with your company and project management should be in one place, always providing up-to-date information about your company and projects. Therefore your construction management software needs to be connecting the information from all different sources. In other words, construction management software should be a golden thread for your business connecting all team members and assets.

  • 02

    We have already mentioned in the previous point that your software should connect all employees working in your company. To accomplish that, a construction management platform needs to be cloud-based. It means that all information should be stored in one place and be visible anytime from everywhere for anyone who has respective access rights.

  • 03

    If you want to manage something online, you should be confident about its safety. That is why before choosing software, check how it protects its users and their data first. The best online technologies have separate servers for databases to safeguard the information from cyberattacks or any kind of data loss for instance.

  • 04

    It is hard to find the same two projects among companies. Of course, the core stages and general requirements are the same but each project has different specifications and details. That is why a good construction management platform should offer modularity, also called lego flexibility. Such technology is built from configurable blocks that adjust to your business, supporting your processes from A to Z.

  • 05

    Financial Management
    Taking care of finances is the most difficult yet the most crucial part of each project as well as companies. That is why a good construction management platform should offer various tools, such as:

    • cost monitoring

    • procurement

    • charts with the up-to-date financial situation

    • automated calculation with each new cost

    All these aspects are crucial as calculating our finances is not only time-consuming but also susceptible to a high risk of error.

  • 06

    Scheduling Management
    Scheduling tools in your management platform can help you better divide, schedule and monitor progress at your project and your business flow. Modern technologies offer some additional features, like dependency, Gantt Charts, which allows you to check up-to-date task completion. As planning is a core of every management process, a good scheduling feature must be in your software!

  • 07

    Document Management
    Not all data can (or should) be done in Excel and stored in Cloud Drives. Modern construction project management platforms should offer document management solution for all needed documentation with easy access. For example, the workers on the construction site should be able to view the same documents stored in the main office. Moving documentation into online technology gives you another possibility: you can limit the access and make sure that no one without it can enter.

10 Benefits of Using Construction Management Platform

In the previous paragraph, you have already learnt some of the benefits of a digital construction management platform. However, to highlight the advantages of cloud-based software, we created a ten-point-list:

  1. Easy access to information - anywhere and anytime

  2. All data stored in one place - single source of truth

  3. Efficient Business - assets holistic view and management

  4. Budget and all costs under control - with the financial situation calculated real-time

  5. Organised documentation - all documents stored in one place accessible anytime and from any device

  6. Streamlined information flow - all team members with access to crucial data about the project

  7. Fast reaction to any changes or risks in the project - thanks to up-to-date information

  8. All information secured - protected by access rights and cloud-based feature

  9. Costs management under control - with all costs visible in separate categories

  10. Better team management - supported by a possibility to set responsibility of each task and see any changes on the project

  11. Project finished on budget and on time - thanks to project management under control at each stage of the project delivery

Potential Flaws of Construction Management Software

We already mentioned many benefits of the construction management platform, but probably what concerns you more are the possible flaws of this solution. It is the cost, implementation and fast ageing of technologies that usually stop people from investing in modern project management solutions. Let’s focus a little bit on these concerns:

  1. The cost
    It is true that modern management solutions can be perceived as pretty expensive, especially compared to free tools, such as spreadsheets. There are some cheaper versions of construction management platforms on the market, but you need to be careful! Often cheaper versions do not have the same flexibility or implementation process included. We believe that sometimes it is better to invest in more expensive technology and be certain that it will fulfil all your needs.
    If you are interested in learning more about the difference between an off-shelf solution and a tailor-made one, check our article here.

  2. Implementation process
    Construction project management platforms, especially the ones that can adapt to your processes, may seem complicated and hard to operate. Nothing could be more wrong! If you choose good software, it usually includes support at each stage of the implementation process. At first, it all may seem complicated, but once you choose the right software, you will see after some time that the benefits outweigh the costs.

  3. Bad legacy of technology
    The term bad legacy means a previous or outdated computer system. It is a threat for any technology as even the best solutions, for now, can soon become outdated, without fulfilling our needs 100%. However, there is a solution for that too! It is essential to always check the technology you buy. Do you have to pay additionally for updates? Is this software constantly changing, or instead, is it a fixed solution? Such cases may seem unimportant when you consider the purchase but may become crucial in the long run.

Example of Construction Management Platform

Nowadays, there are many good online platforms for successful project management and their popularity is only growing! It means that you have a wide range of possibilities on the market. Yet they are limited to project management only. Most technologies do not offer business assets management and do not even have financial tools, as well as they most likely are off-shelf solutions associated with bad legacy.

What are the examples of good construction management platforms? For instance, Archdesk ERP is a construction management platform created for and dedicated to all businesses inside the construction industry. It offers tailored solutions for better business and project management. The main goal is to manage company assets and to automate the processes and simplify the critical actions in the project. Archdesk's solution is cloud-based, built from modular blocks that can adapt to your operations.

If you want to learn more about how construction management platforms or, specifically, Archdesk’s solutions can support your projects, schedule a demo with our consultants. They will be able to tell you how exactly a project management solution can streamline your business!

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2022-01-29 02:03:00