We all want to execute projects properly: fast and within a set budget. Luckily nowadays, with the use of modern technology, we can easily accomplish that. How precisely can modern construction management platforms support your projects? And how to choose a proper one for your business? Let’s find out!
Is there a way to have constant control over management processes and manage projects without any delays or extra costs?
Actually, there is! Moreover, the answer is simple: modern technologies. Let us present you with a construction management platform, an online solution for successful project management processes.
The construction project management platform is software that helps you organise and manage all your construction project management actions from one place. Usually, such a technology connects all aspects of the project from the early design stage to the final handover or maintenance processes.
The main goal is always to make the construction process more transparent, efficient and cost-effective. Therefore, such a platform should gather all information from all people involved in the project, making communication, decision-making and job scheduling easier.
Nowadays, you can stumble on various software with many different features. That is why to make it easier for you, we prepared a list of aspects that your construction management software must have to really support your projects.
All in one aspect
There should be only one construction management platform! Of course, probably, later on, you will need another software for more professional functions, such as accounting. But all aspects connected with project management should be in one place, always providing up-to-date information about your projects. In other words, project management software should be a golden thread for your business connecting all team members.
We have already mentioned in the previous point that your software should connect all employees working on a project. To accomplish that, a construction management platform needs to be cloud-based. It means that all information regarding a project should be stored in one place and be visible anytime from everywhere for anyone who has respective access rights.
If you want to manage something online, you should be confident about its safety. That is why before choosing software, check how it protects its users first. The best online technologies usually have separate servers for databases to safeguard the information from cyberattacks or any kind of data loss.
It is hard to find the same two projects among companies. Of course, the core stages and general requirements are the same but each project has different specifications and details. That is why a good construction management platform should offer modularity, also called lego flexibility. Such technology is built from configurable blocks that adjust to your business, supporting your processes from A to Z.
Taking care of finances is the most difficult yet the most crucial part of each project. That is why a good construction project management platform should offer various tools, such as:
charts with the up-to-date financial situation
automated calculation with each new cost
Scheduling tools in your management platform can help you better divide, schedule and monitor progress at your project. Modern technologies offer some additional features, like dependency, Gantt Charts, which allows you to check up-to-date task completion. As planning is a core of every project management process, a good scheduling feature must be in your software!
Not all data can (or should) be done in Excel and stored in Google Drive. Modern construction project management platforms should offer the document management solution for all needed documentation with easy access. For example, the workers on the construction site should be able to view the same documents stored in the main office. Moving documentation into online technology gives you another possibility: you can limit the access and make sure that no one without it can enter.
In the previous paragraph, you have already learnt some of the benefits of a digital construction management platform. However, to highlight the advantages of online software, we created a ten-point-list:
Easy access to information - all data stored in one place
Precise project management processes - thanks to detailed schedules and charts
Budget and all costs under control - with the financial situation calculated real-time
Organised documentation - all documents stored in one place accessible anytime and from any device
Streamlined information flow - all team members with access to crucial data about the project
Fast reaction to any changes or risks in the project - thanks to up-to-date information
All information secured - protected by access rights and cloud-based feature
Costs management under control - with all costs visible in separate categories
Better team management - supported by a possibility to set responsibility of each task and see any changes on the project
Project finished on budget and on time - thanks to project management under control at each stage of the project delivery
We already mentioned many benefits of the construction management platform, but probably what concerns you more are the possible flaws of this solution. It is the cost, implementation and fast ageing of technologies that usually stop people from investing in modern project management solutions. Let’s focus a little bit on these concerns:
It is true that modern construction project management solutions are pretty expensive, especially compared to free tools, such as Excel. There are some cheaper versions of construction management platforms on the market, but you need to be careful! Often cheaper versions do not have the same flexibility or implementation process included. We believe that sometimes it is better to invest in a more expensive technology and be certain that it will fulfil all your needs.
If you are interested in learning more about the difference between an off-shelf solution and a tailor-made one, check our article here.
Construction project management platforms, especially the ones that can adapt to your processes, may seem complicated and hard to operate. Nothing could be more wrong! If you choose good software, it usually includes support at each stage of the implementation process. At first, it all may seem complicated, but once you choose the right software, you will see after some time that the benefits outweigh the costs.
Bad legacy of technology
The term bad legacy means a previous or outdated computer system. It is a threat for any technology as even the best solutions for now, can soon become outdated, without fulfilling our needs 100%. However, there is a solution for that too! It is essential to always check the technology you buy. Do you have to pay additionally for updates? Is this software constantly changing, or instead, is it a fixed solution? Such cases may seem unimportant when you consider the purchase but may become crucial in the long run.
Nowadays, there are many good online platforms for successful project management and their popularity is only growing! It means that you have a wide range of possibilities on the market but you need to be more careful. Why? Not all technologies offer the same quality proposing outdated or off-shelf solutions associated with bad legacy.
What are the examples of good construction management platforms? For instance, Archdesk ERP is a construction management platform dedicated to all businesses inside the construction industry. It offers tailored solutions for better project management. The main goal is to automate the processes and simplify the critical actions in the project. Archdesk's solution is cloud-based, built from flexible blocks that can adapt to your operations.
If you want to learn more about how construction management platforms or, specifically, Archdesk’s solutions can support your projects, schedule a demo with our consultants. They will be able to tell you how exactly a project management solution can streamline your business!
July 22, 2021 • 6 min read
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