21 May 2020 2 min read

How to manage RFIs as a construction company


RFIs are key in the construction industry, yet a lot of companies rely on recording them through legacy systems (that often fail). It is time to move forward to the future by selecting a cloud based management system to fulfill your needs!

The construction process can be painstaking if the company does not have the proper tools and if you continuously fight with the doubling of one’s workload, the bureaucracy, and the never-ending paperwork.

Most of the time companies in construction rely on old-school tools and a lot of different solutions for diverse actions that they take.

Why do Requests for Information documents exist?

RFIs (Request for Information) help you gather and structure information in a structured and formal way.

When general contractors, subcontractors and anyone else needs answers, they can ask the question and expect a full response - it builds trust.

RFIs are here to clarify things, fill out the gaps, and clear out uncertainties. No room for speculation or misinterpretation!

See the 9 best construction RFI software and tools in 2022

Why Archdesk is perfect to handle your RFIs

Archdesk, as cloud-based software, allows you to store safely and securely all the RFIs on the system.

Archdesk is reliable and safe, allowing you to work on your RFIs from any location (as long as you have internet access) and at any time, from any device (be it mobile, tablet, laptop - Android or Apple Tech).

It is critical for you to use RFIs and store them properly with a document-tracking platform behind it, so you can search and filter according to your criteria.

Construction companies use Word Documents, email chains, and even Spreadsheets in order to keep the RFIs together. Some even still use paper versions - even harder to track and store properly.

Archdesk takes you one step forward: it brings standardisation and visibility to your RFIs.

The approvals and other communication will be done via the cloud-based management software, through emails generated from within the system.

Your team needs to stop using their own (company or private emails) for RFIs as this makes it harder for you to track - especially as normally more than one person handles these requests.

Archdesk keeps track of all movements on an RFI so you can tell when it was created and what’s connected to it has been done.

Read about improving the processes behind your construction RFIs.

Construction management software, allows you to:

  • Track and create RFIs under each project
  • Create requests on someone else’s behalf
  • Add assignees to the RFIs
  • Mark the time impact and select a Due Date for the answer
  • Search and filter the RFIs - on diverse criteria. Combining the filters is also possible, to get the RFI you need

Archdesk is a construction management software that handles more than just RFIs.

RFIs can be a challenge for your business, costing you time, money and a lot of patience.

We know that by having the right-fit solution, you will be able to handle them quickly and efficiently.

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2024-03-02 00:16:13