Contractor management software for higher efficiency
Have a clear view of complex projects through years and keep it profitable.
Enquiry & bidding
Increase efficiency with defined processes
Don’t let your client wait for a response to their enquiry. Define a step-by-step process for your sales and estimating teams to assure the highest service level. You set up a process in a way that some stages cannot be skipped and responsibility for them is divided between Teams and specific Roles. Use ToDos to assign tasks to specific team members and see what tasks are overdue just in one click.
Shorten time spend on creating a quote by 20%
The quote creation process may take a lot of time and effort, so why not automate it partially? Create quote templates for each type of civil engineering project. Archdesk will automatically add the right template in each project you start. Split each position into categories for easier expenses tracking in the budget. Automatically attach Payment terms and all gathered files to the issued quote. Set up the approval process specific to your company so that all stakeholders come into the decision process when it’s the right time for it. Send a quote to a Client directly via Archdesk so that he may approve it just in one click.
Reconnaissance
& feasibility phase
Share all the information with your team without a hassle
In the reconnaissance phase, you collect hundreds of different information and materials. Notes and photos from a site visit, preliminary designs, documents about the potential impact on the local environment. Store all of them in Archdesk, in storage dedicated to each project. Leave notes to other team members with important information, send RFI directly from Archdesk, and share the documentation with third parties if necessary using one, simple link.
Feasibility study simpler than ever
As you know, in more complex projects, it’s necessary to conduct a feasibility study. Model custom process for the study and add it to a project only when needed. Describe each stage, add Notes to it, split it into ToDos for specific team members. Connect stages into a linear process, skip the unnecessary ones, and track overall progress on the reporting dashboard. Managing complex research tasks have never been simpler.
Preconstruction engineering
& design phase
Work by a plan according to your budget
Start working on budget step-by-step by the well-established plan. Conduct analysis of all essential factors like preliminary design options, pre-designs, submittals from your checked suppliers. Check the budgets of similar projects for comparison. Prepare budget proposition stage by stage to never miss components like inflation or contracts outside of the main works. inally, put an approved budget in Archdesk Financials and split it into correct tender packages.
Designs
Track progress in Design preparation with Archdesk processes. Configure Approval stages accordingly to your company structure. Set specific timelines for draft preparations and approvals, and notify team members about deadline coming up. Storage drawings in Archdesk, assigned to a particular project. Change files visibility so that the team always has access to the newest files, without comparing multiple versions.
Construction planning
Seamless data sharing
After each site survey, you get dozens of data to analyze by your team. End up with storing these files as e-mail attachments. When you create a project in Archdesk, it has its dedicated storage with the structure of pre-defined catalogs. Add all documents, drawings, notes, and photos to the storage for easy access for team members - no matter to location. Set up files access and visibility so that every department has on the plate only what matters for them.
Work schedule in an affordable form
Define work tasks based on similar projects you’ve done before. Put estimated activity duration on schedule in a few clicks. You can mark precedence relationships among activities on schedule to avoid putting yourself with an impossible work plan. Thanks to all of this, you’ll get a realistic work schedule with achievable deadlines - no more stress connected with missing the dates.
Procurement
All the info in one place
Keep your suppliers base in Archdesk for quick search and info storage in one, safe place. Assign them to a specific project for more convenient sharing with other team members. Create research notes about supplier’s delivery performance, financial stability, quality certificates, automate contract processing and more. End up with endless catalogs - just the data about the specific supplier in the dedicated Archdesk place.
Tendering & financial settlement
Send POs to all your subcontractors and suppliers just in one click. Keep all information and invoices assigned to the project for up-to-date budget insights. Define custom PO approval processes. Automate communication with Stock Manager to assure that every material order is delivered complete.
Construction delivery
& settlement
Track work progress on your site
Map detailed step-by-step process on specific types of work and keep an eye on their execution. You can track work progress and subcontractors presence on-site to avoid work gaps and downtime on site. Automatically start repeatable processes like work valuation made by a quantity surveyor.
Staying in the schedule as easy as pie
Observe stages progress day by day to predict possible delays. Keep an eye on subcontractors deadlines and overdue. Mark availability of teams and assetson schedule so that they can always be on-site when they’re needed. Get updates from the site in real-time.
Operation & maintenance
Take the best care of a project even years after its finished
Sometimes, your work does not stop after handover, as your company has O&M responsibilities regarding the project. Inspections, implementing safety practices, further modifications - it’s all lying on your company’s shoulders. Fortunately, it all can be managed within the Archdesk.
Add periodic inspections to the project as a detailed process. Thanks to that, your team is going to have a transparent reporting dashboard listing all projects that require checking. assess and evaluate the performance and safety of the project during its lifetime.
Add additional processes for modifications to the features of a project which occur during the operating life of a project. Mark their progress step-by-step and assure that they are reflected in the as-built drawings.
Discover hundreds of
ArchdeskTM ERP features
Schedule a Demo
All features are specifically built to work seamlessly in one software package and are highly customizable.
See more features.
Asset Management
Manage all of your assets in the system to minimize the chance of loss, missplacement, or overbooking.
RFIs
Better manage your RFIs by keeping them organized, accessible, and actionable all in one place.
Sub-contractor Management
Store all essential information, files, job history, and notes about your sub-contractors in the system.
Accounting
Manage all of you financial data and integrate with your favorite accounting software.
Budget Control
Track your expenses, profitability, payments, invoices and orders for every project.
Supplier Management
Make your purchase process quicker and more efficient with all supplier information in one place.
