Reduce costs with a construction management software
Streamline communication and let your team take accountability for the project.
Take-off
Transparent take-off without mistakes
As construction material take-off is the central part of preparing the project’s budget, it’s vital to streamline this process in complex projects. Describe the take-off process for your estimators’ team to assure they count all necessary raw materials and prefabricated components. Set up additional approvals and submittals review with designers and suppliers to prevent wasting money on inappropriate materials.
Quality and quantity in place
Create Bills of Quantities in Archdesk instead of fighting with endless Excel equations. Assign type of the item and quantifying unit relevant to it. Accurately calculate quantity for hard to measure materials like concrete or asphalt. Add notes, drawings, or photos to specific items listed on BOQ to assure they meet their requirements described in the blueprints. Manage access to the blueprints versions, so estimator work always on actual documentation.
Approved budget
Budgets build by a checklist
Start working on budget step-by-step by the well-established plan. Conduct analysis of all essential factors like preliminary design options, pre-designs, submittals from your checked suppliers. Check the budgets of similar projects for comparison. Prepare budget proposition stage by stage to never miss components like inflation or contracts outside of the main works. Finally, put an approved budget in Archdesk Financials and split it into correct tender packages.
Streamline communication between departments
Preparing a project’s budget is a work of multiple people and departments - financial director, pre-construction manager estimators, designers, project manager, and more. Pieces of necessary information are usually scattered between many people and channels. Track all updates about designs, submittal reviews, and drawings handover in Archdesk. Decrease number of e-mails and calls necessary to check even minor detail.
Supplier short-list
Make the research process even more efficient
Put requirements list in one visible place, so no one has to skim through e-mail looking for it. Build verification process around it. Delineate research process in Archdesk to help team members act according to a transparent, well-checked method. Assign To-Do’s to team members on certain stages and be reminded about the upcoming deadlines. Set up the non-negligible approval process to always be sure that the service level is agreed and described in details before you start.
All the info in one place
Keep your suppliers base in Archdesk for quick search and info storage in one, safe place. Assign them to a specific project for more convenient sharing with other team members. Create research notes about supplier’s delivery performance, financial stability, quality certificates, automate contract processing and more. End up with endless catalogs - just the data about the specific supplier in the dedicated Archdesk place.
Construction planning
Work schedule in an affordable form
Define work tasks based on similar projects you’ve done before. Put estimated activity duration on schedule in a few clicks. You can mark precedence relationships among activities on schedule to avoid putting yourself with an impossible work plan. Thanks to all of this, you’ll get a realistic work schedule with achievable deadlines - no more stress connected with missing the dates.
Resource requirements estimation
Based on schedule and designs, you can create a list of all resources needed for work activities. Estimate necessary labour, the amount of materials required for each activity, and the total cost of the activity. Track resources availability to identify possible bottlenecks. All this information will help you with future project monitoring and cash flow planning.
Tendering & Procurement
Tendering
You don’t have to spend hours comparing quotes in different spreadsheet formats. Prepare inquiry and send it to all potential subcontractors. Receive all offers in the same format, for easy and transparent comparison. All you have to do is choose the best bid or let Archdesk propose the best offer based on specified criteria.
Procurement
Send POs to all your subcontractors and suppliers just in one click. Keep all information and invoices assigned to the project for up-to-date budget insights. Define custom PO approval processes. Automate communication with Stock Manager to assure that every material order is delivered complete.
Construction delivery
Track work progress on your site
Map detailed step-by-step process on specific types of work and keep an eye on their execution. You can track work progress and subcontractors presence on-site to avoid work gaps and downtime on site. Automatically start repeatable processes like work valuation made by a quantity surveyor.
Staying in the schedule as easy as pie
Observe stages progress day by day to predict possible delays. Keep an eye on subcontractors deadlines and overdue. Mark availability of teams and assetson schedule so that they can always be on-site when they’re needed. Get updates from the site in real-time.
Tenant & Handover
Handover
Prepare the list of necessary Handover documentation and assure that project information models consists of all the required documents, including details of any changes made, operational and maintenance information, metered utilities information, tenant management, fit-out and more. Add processes for the creation of additional documentation like building log book or health and safety file. Keep all the documentation in projects storage to share it easily with other responsible team members.
Snagging
Create a detailed checklist for snagging to avoid complaints from the tenant side and assure that all defects will be reported before the rectification period pass. Put all updates about rectifies made, with detailed description and photos, always to get the certificate of making good defects at the end of defects liability period.
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ArchdeskTM ERP features
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All features are specifically built to work seamlessly in one software package and are highly customizable.
See more features.
Document Management
Stay organized and in control by managing all your files and documents in one place.
RFIs
Better manage your RFIs by keeping them organized, accessible, and actionable all in one place.
Sub-contractor Management
Store all essential information, files, job history, and notes about your sub-contractors in the system.
Accounting
Manage all of you financial data and integrate with your favorite accounting software.
Alerts & Notifications
Stay up to date and never miss another important piece of information.
Reporting
Gain insight to all the essential information from custom dashboards to detailed high level reports.
