The right tender solution can give you the support you need to automate repetitive tasks and be more productive in your day-to-day activities.
Fortunately, there are a variety of construction management software solutions that can help streamline all of these processes.
Here are the top 10 top construction software and tools for tendering process and bid management.
Archdesk is a cloud-based management solution designed to help you with any construction challenge. With Archdesk, you can manage projects, finance, assets, and much more.
See your construction data in real-time and improve external & internal communication for faster and better project delivery- manage it all from one single source of truth.
Crucial insights available at your fingerprints
Once all participants submit their bids, Archdesk prepares an in-depth analysis of their offers. Within a few clicks, you can assess it and compare selected aspects of tender offers.
Thanks to that, you can choose the tender winner that fits you best. Or, split the contract between two suppliers and get even better financially from the bidding process.
Custom evaluation criteria and automated selection
Price is essential in tendering processes. But it shouldn't be the only criterion. In Archdesk, you can customise your evaluation criteria based on price, technical requirements, payment terms, and much more.
Based on the selected criteria, Archdesk will automatically show you the winner. No need for manual rework and timely calculations from your side.
Construction support from A to Z
Archdesk can help you with tendering. But it can also do much more. All processes in the system are interlinked. Once you pick the tender winner, the prices will be automatically added to BoQ. What's more, you can issue a purchase order directly from your tender.
Thanks to that, you'll always know the reasons for specific costs in your budget. Also, you don't need to introduce data to the system twice. It saves time and prevents potential mistakes.
"There is no doubt in my mind that we wouldn't have grown as far as we have without Archdesk. Knowing my company has a solid structure and system in place, I have every confidence that our growth will continue and will be manageable." - Capterra
Yes, Archdesk has all kinds of tools to operate on the UK market. Moreover, thanks to being configurable, our system also fits other markets (we have customers all over Europe, ME, and the US).
Contractor Foreman is a budget-friendly option for small and medium-sized business contractors who need easy-to-use tender software. This platform offers more than 30 features and connectors, such as generating and submitting construction estimates.
Easily integrates with third-party tools.
Offers Gantt (CPM) Scheduling and Daily Logs.
Gives a bird-eye view of your financials.
"I like the two-way sync, the program's simplicity, the client portal, and the project cost tracking." – G2
"The length of time that it will take us to master the system. I wish we could become much more proficient within a few weeks, but I think it's going to take us much longer to be using all of the features properly." – Capterra
Sound knowledge base to get started.
Offers various features and integrations.
The schedule feature is outdated.
The app tends to glitch, which affects its functionality.
Yes, according to its website, it serves 75+ countries. However, most reviews come from small businesses with fewer than 50 employees.
BasisBoard is bid management and tender software that allows businesses to create an online bid board and track bid invitations on a single platform. The platform generates graphs and reports, allowing you to see who your top customers are in real-time.
Integrates with various third-party email and calendar tools.
Option to create custom filters to track bid status.
Shares graphs and reports to visually read your data.
"I like the ability to track submitted projects and run analytics." – Capterra
"It is a work in progress. Kinks are getting worked out and it can slow down my productivity." – Capterra
Eliminates data entry.
Integrates with third-party tools.
A reasonably expensive alternative.
Lacks the ability to link projects efficiently.
Yes, but the company is US-based, so tender and bid management tools might be more adapted to that market.
Planyard is a budgeting and job costing software for general contractors hosted in the cloud. Standardise budget management and gain real-time visibility into project profitability. Stop duplicating data entry and save project managers and accountants time.
Manages bids, contracts, change orders, progress reports, and cost documents in one place.
Gives a real-time view of project profitability and cash flow.
Keeps budgets and forecasts up-to-date.
"Very easy to use, user friendly & the team at Planyard are very approachable and friendly." – Capterra
"The consolidation of information, namely the costs invoiced and incurred could be better." – Capterra
Prevents data entry errors.
Easy to use for newbies.
Limited third-party integrations.
The pricing is a bit tricky.
The company is based in Tallinn but offers services in the UK, the US, Canada, Australia, and Europe.
BuildingConnected is a construction professionals' all-in-one bid and tender management platform that connects owners, general contractors, and subcontractors through a construction network. The software offers various features such as invitation sending, bid management, bid levelling, advanced analytics and reporting, subcontractor qualification, and more.
Track project activities from drawings to final bidding in one location.
Helps compare bids and gain insights into costs and business performance.
Option to track documents and receive notifications about bid packages.
"Allows us to send bids in our area to many subcontractors." – Capterra
"I don't like how we aren't able to control the data. For example, if I know a contact is no longer with the vendor and has received a new contact, I can't do a thing! I have to notify BuildingConnected to update the record. Meanwhile, I have to make a note to remember on the next bid invite to send things to the new contact because BuildingConnected controls the data rather than letting us correct the contacts or company addresses, etc." – G2
Easy to upload data and set up projects.
Option to have all bids in one place.
Not subcontractors friendly.
No option to edit the sub-trade information.
Yes, but the company is US-based, so tender and bid management tools might be more adapted to that market.
EasyPQQ is a cloud-based document authoring system that allows users to create and approve documents, manage projects, manage bids and submissions, and do various other things. The platform specialises in streamlining the process of completing multiple bid types used across various industries, including construction.
Easy to populate data.
You can assign questions and tasks to the right team members.
Users can configure report formats and distribute them via email.
"The ability to navigate between tabs within the system makes it harder to process data." - G2
"Text editor can be very buggy - have lost entire answers before." – Capterra
Good quality of proposals.
Offers all critical elements of bid management.
Navigation isn't smooth.
Occasional bugs in some functions.
Yes, the company is based in Hitchin, Hertfordshire and is equipped to work in the UK construction industry.
Procore is project management software that assists construction businesses in project tracking and cost optimisation. This aids risk management by allowing you to identify critical costs and delays at the appropriate time. Compared to other tools, Procore's features are primarily for project management, leaving other aspects such as dedicated CRM, tenders and bid management, emails, and so on wanting.
Project tracking with progress reports
Manage documents and get insights from the historical database
Budgeting, invoicing, and billing
"There are a lot of little things that work but are just not quite right. Some items are managed at the company level when they should be managed at the project level." – G2
"The software integrates with other software that we have already been using. It helps us keep everything we need in one place and makes it easy to track project progress and subcontractor progress." – Capterra
High-rated customer service
Good search function
Demands heavy customisation
Unfriendly user interface
Yes, but most reviews suggest Procore is more customised to the US construction industry and needs customisations for the UK market.
As a software solution, BuilderTrend is designed specifically for home builders, speciality contractors, home remodelers, and commercial contractors.
It's a good option to manage and track project processes while carrying out your sales. App integrations, financial management, job costing, and communication tools are a few features it offers. BuilderTrend is considered an expensive option for small businesses in multiple reviews.
Integrations to connect and collaborate with other SaaS tools
Bid and purchase order management
Invoicing, bills and payments solution
"Proposal building used to be great. They have made several updates in the couple of years that made it harder to use, counter-intuitive and degraded the user experience." – G2
"HATE the price and the shady way they keep increasing the costs. Start at $59 a month quit when they asked for $1300 a month. Actually they did not ask all of their price increase over the year have happened without notification. This latest increase was beyond crooked 200% increase with even informing their users." – Capterra
Decent features of client management
Unclear pricing; can get very expensive for small businesses
Inadequate API integrations
No, the company is headquartered in the US and does not mention compliance with the UK construction industry on its website.
Viewpoint For Projects (VFP) is a UK-based construction project and information management platform that's a good alternative for construction tender software. VFP offers a centralised location for all project documents, drawings, 3D models, photos, file types, and workflows to ensure that the correct information is shared with the right people.
Offers complete construction document management capabilities.
Audit trails and workflows help maintain accountability across the company.
Brings all the teams together on one platform.
"Available from anywhere, usually reasonably quick, support staff are fast at responding, even if the answer is not always what I would expect." – Capterra
"The interface can be a bit clunky, at times. Something a little more user friendly would've helped me when initially learning the software." – Capterra
Adequate search function for documents.
Keeps track of changes made to a document.
Clunky user interface
Takes a while to get used to
Yes, VFP is a UK-based company and is well-versed with the UK construction industry standards.
ConWize is a cloud-based tendering platform that combines bidding and cost estimation solutions, allowing you to manage all of your tendering processes from a single location, making a good construction tender software solution. You can now analyse estimates, avoid human errors, and receive alerts to stay ahead of your deadlines.
Streamline subcontractors' bidding process
"ConWize is a simple and easy-to-use platform that streamlines our work processes in the tender phase." – Capterra
Helps reduce estimation errors
Saves time working on a tender
The platform is still growing and developing
Security is a concern
Yes, the company has an office in London and is well-equipped to deal with UK construction projects.
Plan out your critical metrics in your construction firm when selecting the right construction tender software. Then, study the features provided by the various construction solutions listed to see if they can ease your work and track your critical metrics.
While some construction solutions provide all-in-one features, it's natural to get overwhelmed by the number of options. When narrowing your choices, think long-term and select based on your construction company's culture, culture, and budget.
The financial regulations in the United States differ from those in the United Kingdom. Both countries have different levels of taxes, processes, and requirements. Therefore, a US-based software may be unable to support UK businesses fully when it comes to bid management or tendering process.
The only time this does not matter is when the software is highly configurable and adapts to how you work.
Small construction businesses don't need complex technologies with demanding implementation process. Instead, they should look for software that provides basic (but indispensable) tools, ready to use right away after purchase.
If you're running a small business, check out Archdesk Essentials. Our software provides tools to manage projects, finance, and much more at an affordable price.
A tender (bid) is an offer for delivering specific goods and services created by contractors and submitted for an invitation to tender. In an offer, they specify how they plan to meet the client's expectations with a set price for that. By submitting a bid, they became bidders.
Read more: Construction Tendering Guide
A construction project's tender cost (bid price) can be estimated as a total sum of three construction cost categories: direct costs, indirect costs, and mark-up costs. The easiest to estimate are direct costs, as they're associated with works made at a construction site.
Bid and tender are the same thing. They describe the same process so they can be used alternately. The word tender can also mean an offer that bidders supply, but its full name is tender offer.
A bidder is a person who participates in bidding (tendering), answers an invitation, and offers a price. A bid is a price that a bidder offer for supplying goods or services specified in an invitation.
In the UK, a minimum of five bidders should be invited to a tender to ensure a fair competition. At the same time, it's good to stay within this number, the tender can be conducted faster and smoother with fewer participants.
The four main steps in a bidding process are:
The tags L1, L2, L3, and so on are used during the tender financial evaluation. A commercial bid with the lowest price is marked and L1, then the second lowest as L2 up to the last offer submitted.
The tender process is a time between sending an invitation to tender and the last day of receiving offers. It should take at least 14 days to ensure competitive bidding. The average period for tendering process is around 35 days, but it depends on the number of bidders and the complexity of the process (number of stages).
In the UK, we can divide three main types of tendering:
There's also a division in tenders by the number of stages:
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