How to successfully implement Workflow Management System in your company

Workflow Management solutions can help a company get to the next step in their development, but making the best out of them can be quite tricky. By being able to track all your business activities and movements, you can help smooth your processes out and make better and faster decisions on the spot. It will come as a challenge implementing a workflow management system, so make sure that you pick the right fit for your business and your team. Nowadays the internet is lit with all the articles on remote working and being able to do your job properly within the 4 walls of your abode. You need to make sure that the solution that you choose will be a durable one and that your team will be able to work remotely - no matter the location - at any given time. That also means making sure that the implementation and the post-implementation support can be done 100% online. Here are some of our tips on how to successfully implement such a solution in your company.

Set your team and company objectives

If you wish to improve, you need to make sure you know where you wish to be at the end of the journey. That means you should ask yourself: “Why should we implement this Workflow Management solution?” For that reason, you need to analyze your performance and see where you need to improve/make changes. Now ask yourself, how would you like this cloud-based construction management software to help you in improving that? What would you like it to do / how would you like it to perform? Ask your team for feedback and set the objectives for your future purchase.

Check the available options

Don’t buy the very first workflow management software that you lay your eyes on! Don’t buy the cheapest! Not all cloud-based construction management software systems are created equal! There is no such thing as one size fits all. We know each construction industry company is different and their processes and internal workings are different, even though they deliver the same type of products. Take some time to think things through - it is not as if you buy a workflow management solution every day! You want your team to really be able to work remotely: make sure the solution is also available for their mobile devices - be it Android or Apple Tech. Think big! And think about scalability as well.

What does the infrastructure look like?

Having the proper tools for your business is key - remote working is the buzz-word of the day. A cloud-based construction management software system available for your team is the next step in your development, but you need to make sure that your team has also the right tools to access it. They need to have the right equipment, with updated software and an antivirus that keeps the data on their devices safe. All good software solutions need to have a proper infrastructure in the background that helps keep things tight and secure. Having a look at how the cloud-based solution is stored may also give you an idea of what it looks like in the background: does it have a “self-healing” mechanism? Is it a mesh-structure? How about the redundancy levels? Does it fit the "Security by design" compliance required by GDPR? - all important questions to be asked.

Successful implementation of Workflow Management for your business should start with your team. As we mentioned previously, having them involved is key. Involve them in all the above steps and things will go much smoother than you can imagine. Having your team on the same page with the Implementation Team is key and will help you in getting the solution ready-to-use in less time, and get your company to the next level.

Need more tips on how to successfully implement a new workflow solution in your company? Talk to a specialist, we’re here to help!