Invoicing Software for Australian Contractors

Nothing on an invoice should be news.

Sales invoices generate straight from certified progress claims, variations and milestones, with retention calculated automatically. Every purchase invoice is matched against the PO, the certified progress claim and the delivery note before approval, then it all syncs to your accounts, coded to the project.

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Trusted by construction companies of every size, worldwide

Invoices built from project records, not retyped into them

Construction invoicing software for Australian contractors keeps billing claim to claim. Sales invoices generate from certified progress claims, variations and milestones, with retention calculated automatically, and certified progress claims sit on the same project records as the invoices and the costs, so the claimed position and the billed position always read together. Three-way matching checks every supplier invoice against the purchase order, the certified progress claim and the delivery note before approval, and every invoice syncs to the ledger coded to its project: Archdesk is a certified Xero partner.

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Chasing starts before the money is late

Payment status and due dates are tracked per project, with cashflow analysis built from the same invoice data, so overdue invoices get chased, not discovered.

What you bill is what was certified

Sales invoices generate straight from certified progress claims, change orders and milestones, with retention calculated automatically, so the invoice matches the work the site actually delivered.

No paying for work that was not done

Three-way matching checks every supplier invoice against the purchase order, the certified progress claim and the delivery note before it reaches approval.

Approvals that keep moving

Custom approval logic routes each invoice to the people who can confirm the work, and automated notifications stop it sitting in an inbox.

Finance keeps their system and stops receiving mysteries

Every invoice syncs to the accounting system finance already runs, coded to its project and cost heads. Archdesk is a certified Xero partner, so the ledger and the project record stay in step without double entry.

Three engineers reviewing a laptop and tablet together on site

Payment Processing

Every invoice tracked to payment, in and out. Status, due dates and early payment discounts sit per project, with cashflow analysis built from the same data.

Payment status and due dates per project

Early payment discounts tracked

Project statements and cashflow analysis

Open API for connected systems

Sales Invoice Management

Sales invoices generate from certified progress claims, change orders and milestones, with retention calculated automatically. What lands on the invoice is what was agreed and delivered.

Invoices built from certified payment applications

Variations and milestones billed as agreed

Retention calculated on every invoice

Credit notes and returns supported

Purchase Invoice Management

Supplier invoices are checked against the records before anyone approves payment. Three-way matching verifies each one against the PO, the progress claim and the delivery note.

Three-way matching against PO and progress claim

Delivery notes reconciled before approval

Subcontractor payments supported

Approval routing follows your own logic

Invoice Automation

The processing runs itself. Templates generate outgoing invoices, OCR reads incoming ones, and approval workflows keep both moving without anyone chasing.

Template-based invoice generation

OCR reads incoming invoices

Batch processing for volume

Notifications keep approvals moving

Financial Integration

Invoices sync to the accounting system finance already runs, coded to the project and cost heads, so month-end stops being a reconciliation exercise.

Sage, Xero, QuickBooks, NetSuite and more

MS Dynamics 365, SAP and Zoho supported

Cost codes mapped to your ledger

Every invoice coded to its project

Frequently Asked Questions: Construction Invoicing

What does construction invoicing software do?

It checks every invoice against the records that justify it before anyone approves payment. Archdesk generates sales invoices from certified applications, variations and milestones, matches purchase invoices against the PO, the progress claim and the delivery note, and syncs everything to your accounting system coded to the project.

What is three-way matching on purchase invoices?

Each supplier invoice is verified against the purchase order, the certified progress claim and the delivery note before it reaches approval, so nobody pays for work or materials that were not delivered. Subcontractor payments are supported in the same process.

Which accounting systems does Archdesk sync invoices to?

Sage, Xero, QuickBooks, NetSuite, MS Dynamics 365, SAP and Zoho, among others, with an open API for connected systems. Cost codes map to your ledger and every invoice arrives coded to its project, so month-end stops being a reconciliation exercise.

How is retention handled on invoices?

Retention is calculated automatically on every sales invoice. Because invoices generate from certified progress claims, change orders and milestones, what lands on the invoice is what was agreed and delivered.

Can invoice processing be automated?

Yes. Templates generate outgoing invoices, OCR reads incoming ones, batch processing handles volume, and approval workflows with automated notifications keep both directions moving without anyone chasing.

Does Archdesk handle progress invoicing?

Yes. Invoicing runs on the project record: sales invoices generate from certified payment applications, variations and milestones, progress invoicing runs against the certified value, and approval workflows and payment tracking sit with the same records.

How do progress claims and retention fit into the invoicing cycle?

In Australian practice, subcontractor payment runs on progress claims under security of payment legislation: the claim, the payment schedule and the certified amount each sit against dates that matter. Invoices, approvals and payment records live on the same project record in Archdesk, so the paper trail sits with the numbers it belongs to.

How do progress claims drive invoicing in Archdesk?

Certified progress claims sit on the same project records as the invoices and the costs, so sales invoices generate from the certified position and the claimed, billed and paid pictures read together per job and across the portfolio.

Does Archdesk integrate with Xero?

Yes. Archdesk is a certified Xero partner, so every invoice syncs to Xero coded to its project, and finance keeps its own system without double entry.

The purchase orders and progress claims that invoices are matched against come from construction procurement.