Software for Commercial Fit-out Contractors
One system for every job: estimating and bidding, program and site records, trade package procurement, client changes, applications for payment. You can see where every job stands, every day, from first bid to final account.
You win the job on price. Then you deliver it in twelve weeks, through a dozen trade packages, for a client who keeps changing the design.
Plan teams and trades across all your live jobs instead of one whiteboard per site. Progress and site records flow back from the field daily, so position against handover date is something you check, not something you chase.
Partitions, ceilings, joinery, flooring, M&E: every package you let hits the budget as committed cost the moment it is ordered. Subcontractor valuations and payments sit against the package, so package overspend shows up early, not at the final account.
Design development and client instructions get captured, priced and approved with the paper trail attached. They carry straight into your application, so you get paid for what you actually built, not what was in the original scope.
Archdesk is built for commercial fit-out contractors delivering office, retail, hospitality and mixed-use interiors, whether you work direct for occupiers and landlords or as a subcontractor to a main contractor. Estimators, project managers, site managers and the commercial team work from the same records, so the estimate you won with becomes the budget you track against, every trade package you let lands on the job as committed cost, and the work you record on site becomes the application you get paid on.
Delivering other work alongside fit-out? Archdesk also serves:
Most of a fit-out job is delivered through trade packages. Every package sits against the job with its commitment, valuations and payments in one view, so you know what each one will finally cost while you can still act on it.
The bid built from real cost data on jobs like this one, with the exclusions and assumptions on the record.
The estimate you won with becomes the budget you track against. Program and trade packages planned before you start on site.
Trade packages let and long-lead joinery, glazing and FF&E ordered as committed cost, deliveries tracked against the tasks they gate.
Hours, progress and site records flow back from the field daily, landing against each job's budget lines.
Site forms and QA records captured as areas complete, snags closed with the evidence attached, the handover pack building as you go.
Applications built from substantiated records, retention tracked to release, and the margin already known.
What you priced is what you track. The winning estimate becomes the budget, actuals land against it line by line, and what jobs really cost feeds the next bid.
Explore Job Costing
The schedule connected to what it depends on: long-lead deliveries on the tasks they gate, crews planned across every live job, slippage shown with its cost.
Explore Scheduling
Buy-out without the gaps: RFQs from your BOQ lines, bids back comparable, exclusions visible before award. Then every PO and subcontract lands on the budget the moment it's raised.
Explore Procurement
Committed at the PO, earned as work is delivered, invoiced months later. See all three stages against every budget line, so variance is a decision you make, not a number you explain.
Explore Cost Controlling
Certify subcontractor valuations down, build client applications up, from the same records. Invoices, payment notices and retention on statutory time, with the audit trail attached.
Explore Financials
The schedule, the progress and the money in one system. When a task slips you see what it costs, and when scope changes you see what it does to the schedule. 'On track' means the Gantt chart and the bank account.
Explore Project Management
Nobody builds from a superseded drawing. Revision control, approvals and distribution with proof of who received what, when. The record that wins the dispute instead of losing it.
Explore Document Management
Every project's position, live, from the data that ran the work. Cost, schedule and cash agree with each other because they're the same records. There's nothing to assemble and nothing to reconcile.
Explore Live Data
Construction Volume
£10M
Average Administrative Cost
£500k
From small residential jobs to the world's largest infrastructure projects
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Nivy Mall in Bratislava is a modern shopping and lifestyle hub featuring a mix of retail stores, dining options, and entertainment facilities.
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Tallest building in the European Union. Designed by Foster + Partners.
Archdesk helps commercial fit-out contractors manage estimating and bidding, scheduling across live jobs, trade package tendering and subcontractor management, joinery and FF&E procurement, drawings and site records, snagging, client variations, payment applications, and job costing in one connected platform.
Yes. Archdesk is built for mid-size and large fit-out contractors delivering office, retail, hospitality and mixed-use interiors, including Cat A and Cat B office work, whether you work direct for occupiers and landlords or as a subcontractor to a main contractor.
Most of a fit-out job is delivered through trade packages: partitions, ceilings, flooring, joinery, decoration, M&E. Archdesk manages package tendering and comparison, letting, orders as committed cost, subcontractor valuations and payments, so you know what each package will finally cost while you can still act on it.
Yes. Site managers and supervisors record timesheets, complete site forms, log progress and capture snagging records from their phones. What they record lands against the project in real time, so the office sees progress without chasing paperwork at the end of the week.
Purchase orders for joinery packages, glazing, FF&E and specialist finishes hit the project budget as committed cost the moment they are raised. Deliveries are tracked against the installation tasks they gate, so a slipping delivery shows up in the program early, not in the last two weeks before handover.
Yes. Client changes and design development are captured, priced and pushed through approval with the record attached. Approved variations carry into your payment application, so a scope that moves every week stops leaking margin.
Yes. Drawings and technical documents are revision controlled, with approvals and distribution tracked, so site teams always work from the current revision. Because every record lives against the project, the O&M and handover documentation builds as you go instead of being assembled in the final week.
On a twelve-week job, month-end reporting is too late. Committed costs from packages and orders, hours from site, and approved variations all land against the budget daily, so you see the job's final cost position while there is still time to act on it.
Yes. Applications for payment are built from the same records as your measured work and approved variations, and retention is tracked through to release. Everything you apply for is substantiated, which shortens the argument with the client's or main contractor's QS.
Yes. Archdesk integrates with Xero (as a certified partner), Sage, QuickBooks and other accounting systems, so invoices, payments and costs flow between commercial and finance teams without re-keying.
In the demo we walk you through a fully worked project in Archdesk, from the first estimate, through packages and delivery on site, to the final account. Book a demo and see.
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