Milestone Payment Software for Australian Contractors

Software that connects the payment plan to delivery. In Archdesk the contract value breaks into payment stages tied to the schedule milestones that trigger them, the invoice generates the day a milestone completes with evidence attached, and every job shows what is due, invoiced and late on one screen.

A milestone definition wizard sets each milestone with clear completion criteria, and the contract value is broken into stages linked to them: deposit, interim stages and completion. Retention is calculated automatically against the schedule of values.

The day the milestone is verified complete. The invoice generates itself with the completion evidence attached, routes through approval workflows, and is tracked from issue to payment. Billing happens when the work finishes, not when the office finds out at month-end.

The cash flow forecast is built from the stages still to come, so it moves when the plan does. Completion forecasting and earned value analysis show how the remaining stages will land, and budget against payment sits on one dashboard per job.

Yes. One view shows milestone status across every job: what is complete, what is invoiced and what is still to come, with the full payment history logged behind each figure.

In Australian practice, subcontractor payment runs on progress claims under security of payment legislation: the claim, the payment schedule and the certified amount each sit against dates that matter. Invoices, approvals and payment records live on the same project record in Archdesk, so the paper trail sits with the milestone it pays for.

Certified progress claims sit on the same project records as the milestones and invoices, so the claimed, certified and billed positions read together per job and across the portfolio, from the first claim to the final one.

Yes. Archdesk is a certified Xero partner, so milestone invoices raised in the platform and the ledger stay in step without double entry, and finance keeps its own system.