Applications for Payment Software for Irish Contractors

A payment application (application for payment, or interim valuation) is the claim a contractor submits for the value of work completed in a period. Archdesk builds each application from what the project already knows: verified site progress, approved variations and the certified history to date, so the claim is assembled from records rather than memory.

Valuation certificates are calculated from verified site progress, not assembled by hand. Retention, previous payments and approved variations are applied automatically, so the application is ready on time, every cycle.

With dated records. Every valuation carries its evidence on the claim itself: detailed cost breakdowns, progress photos, quantity verification and supporting documents, so disagreements are settled from what was recorded, not what was remembered.

The certified valuation converts to an invoice automatically and syncs with your accounting software. Retention and release dates are monitored, and cash due is tracked to the day, with the full history from applied to certified to paid on one record.

Yes. Certification moves through configurable multi-level approval workflows with digital signature capture, payment notices and payless notices are supported, and the full approval audit trail stays on the record.

In US practice, each pay application typically travels with an exchange of lien waivers alongside the retainage cycle: a conditional waiver before the money moves, an unconditional waiver once payment has cleared. Documents, approvals and payment records live on the same project record in Archdesk, so the paper trail sits with the numbers.

Per subcontract. Archdesk records the retention held on each certified amount and monitors the release dates that follow completion and the defects period, on the same record as the applications themselves, so release is claimed when it falls due rather than remembered late.

Yes. Applications for payment run in the platform against the same project records as the budget and the certified history, with certification through multi-level approvals and automatic conversion to invoices, so applied, certified and paid positions never drift apart.

Yes. Archdesk is a certified Xero partner and integrates with Sage: certified valuations convert to invoices and flow to the ledger without re-keying, and finance keeps its own system.

Yes. Applications, certificates and retention sit on one data model, so the certified and paid position reads at project level and across the portfolio, from the same records that produce the CVR (cost value reconciliation).