Applications for Payment Software for UK Contractors

A payment application (application for payment, or interim valuation) is the claim a contractor submits for the value of work completed in a period. Archdesk builds each application from what the project already knows: verified site progress, approved variations and the certified history to date, so the claim is assembled from records rather than memory.

Valuation certificates are calculated from verified site progress, not assembled by hand. Retention, previous payments and approved variations are applied automatically, so the application is ready on time, every cycle.

With dated records. Every valuation carries its evidence on the claim itself: detailed cost breakdowns, progress photos, quantity verification and supporting documents, so disagreements are settled from what was recorded, not what was remembered.

The certified valuation converts to an invoice automatically and syncs with your accounting software. Retention and release dates are monitored, and cash due is tracked to the day, with the full history from applied to certified to paid on one record.

Yes. Certification moves through configurable multi-level approval workflows with digital signature capture, payment notices and payless notices are supported, and the full approval audit trail stays on the record.

In US practice, each pay application typically travels with an exchange of lien waivers alongside the retainage cycle: a conditional waiver before the money moves, an unconditional waiver once payment has cleared. Documents, approvals and payment records live on the same project record in Archdesk, so the paper trail sits with the numbers.

Retention is tracked per subcontract: the percentage held on each certified amount, the balance outstanding and the release points that follow completion and the end of the defects period. Release dates are monitored on the same record as the application history, so retention is followed through instead of written off.

Yes. Applications for payment run in Archdesk against the same project records the budget reads from: assembled from verified progress and approved variations, certified through multi-level approvals, and converted to invoices once certified, so the applied, certified and paid positions always agree.

Applications, certificates and payments sit on the same records the CVR (cost value reconciliation) is produced from, so certified value lands in the commercial position the day it is signed off, at project level for the quantity surveyor and across the portfolio for the board.

Archdesk is a certified Xero partner and integrates with Sage, so certified valuations convert to invoices and land in the ledger without re-keying, and finance keeps its own system while the commercial team works from the project record.