Stage Payment Software for Irish Construction

The stage is done. The invoice is already waiting.

Set payment stages against the jobs and tasks they belong to: deposit, stages, completion. Irish contractors invoice the day the work is done, with the completion evidence attached, retention calculated against the agreed stage values and followed through to release, and every live job showing what is due, invoiced and late on one screen.

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Trusted by construction companies of every size, worldwide

Every gate passed on evidence, from deposit to final release

Stage payment software for Irish contractors keeps the payment plan and the work on the same record. Archdesk breaks the contract sum into stages set against the agreed stage values, ties each one to the tasks that release it, and has the invoice ready the day the stage is verified complete, evidence attached. Applications for payment run on the same records, retention is calculated per stage and followed through to release, and one screen shows what is due, invoiced and late across every live job, so the conversation about payment starts from the record rather than from memory.

Smiling engineer holding a tablet beneath a steel roof structure

Stages tied to the work that triggers them

Deposit, interim stages and completion are linked to the tasks that release them, and retention is calculated against the agreed stage values and followed through to release.

Claims backed by completion evidence

Each stage carries its completion criteria and verification, and the invoice goes out with the supporting evidence attached, so certification rests on the record, not on recollection.

Every job due and overdue on one screen

One view covers every live job: due, invoiced and late, with the full payment history sitting behind each figure.

Revenue forecast straight from the schedule

Completion forecasting and earned value analysis show how the remaining stages will land, so the cash flow forecast moves the day the programme does.

Verified complete, invoiced the same day

When a stage is verified complete, the invoice generates with the evidence attached and routes through approval, so billing lands the day the work finishes and retention is calculated with the same record behind it.

Engineer reading a tablet beneath a concrete structure

Payment Schedule Management

Break the contract value into payment stages linked to the milestones that trigger them, with retention calculated against the agreed stage values.

Contract value broken into stages

Payments linked to schedule milestones

Retention calculated automatically

Agreed stage values tracked

Invoice Automation

When a milestone completes, the invoice generates itself with the completion evidence attached, then routes through approval without waiting for month-end.

Invoices generated on milestone completion

Completion evidence attached automatically

Routed through approval workflows

Tracked from issue to payment

Financial Control

Budget against payment on one dashboard, with cash flow forecast from the stages still to come and every payment logged against its job.

Budget versus payment per job

Cash flow forecast from remaining stages

Full payment history logged

One financial dashboard per project

Milestone Management

Define milestones with clear completion criteria and verify them against site progress. Each one sits on the schedule it belongs to, so delivery and billing move together.

Milestone definition wizard

Completion criteria tracked per milestone

Progress verified before payment triggers

Milestones sit on the project schedule

Progress Analytics

See how stages are landing across every live job: what is complete, what is invoiced and what is still to come, with forecasts for the rest.

Milestone status across every job

Payment progress tracked to date

Earned value analysis

Completion forecasting for remaining stages

Frequently Asked Questions: Milestone & Stage Payments

What is milestone or stage payment software?

Software that connects the payment plan to delivery. In Archdesk the contract value breaks into payment stages tied to the schedule milestones that trigger them, the invoice generates the day a milestone completes with evidence attached, and every job shows what is due, invoiced and late on one screen.

How are payment stages set up?

A milestone definition wizard sets each milestone with clear completion criteria, and the contract value is broken into stages linked to them: deposit, interim stages and completion. Retention is calculated automatically against the agreed stage values.

When does the invoice go out?

The day the milestone is verified complete. The invoice generates itself with the completion evidence attached, routes through approval workflows, and is tracked from issue to payment. Billing happens when the work finishes, not when the office finds out at month-end.

How do milestone payments help cash flow?

The cash flow forecast is built from the stages still to come, so it moves when the plan does. Completion forecasting and earned value analysis show how the remaining stages will land, and budget against payment sits on one dashboard per job.

Can you track payment progress across every live job?

Yes. One view shows milestone status across every job: what is complete, what is invoiced and what is still to come, with the full payment history logged behind each figure.

How do payment notices and retention fit into milestone billing?

In Irish practice, paying a subcontractor runs on the application and certification cycle: payment notices set out what will be paid, and retention is held and released under the subcontract. Invoices, approvals and payment records live on the same project record in Archdesk, so the paper trail sits with the milestone it pays for.

How does Archdesk track retention through to release?

Retention is calculated against the agreed stage values and tracked per subcontract with the rest of the payment record, so balances and release dates stay visible on jobs deep in the defects period as well as new ones, and release is followed through rather than forgotten.

Can applications for payment run in Archdesk?

Yes. Applications for payment run against the same stage records the invoices read from and route through approval workflows, so the applied position and the invoiced position always tell the same story.

Does Archdesk work with the accounting systems Irish contractors use?

Yes. Archdesk is a certified Xero partner and integrates with Sage, so stage invoicing and the ledger stay in step without re-keying, and finance keeps its own system.

Can payment progress be read across every live job?

Yes. One screen shows stage status, invoiced value and overdue amounts across the whole order book, with reporting at project and portfolio level from the same live records.