Milestone Payment Software for Canadian Contractors

The milestone is done. The draw should already be billed.

Break the contract value into progress draws tied to the schedule milestones that release them: deposit, draws, completion. The day a milestone is verified complete, the invoice is ready with the evidence attached, holdback is calculated automatically, and every live job shows what is due, invoiced and late on one screen.

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Trusted by construction companies of every size, worldwide

Draws billed the day the milestone lands, not at month end

Milestone payment software for Canadian contractors runs the billing cycle draw by draw. Archdesk breaks the contract value into progress draws tied to schedule milestones, generates the invoice the day a milestone is verified complete with the completion evidence attached, and calculates holdback automatically against the schedule of values. Under Canadian construction contracts a portion of each draw is held back until release conditions are met, so Archdesk keeps holdback balances and release timing visible per job, and one screen shows what is due, invoiced and late across every live project.

Smiling engineer holding a tablet beneath a steel roof structure

Draws tied to the milestones that release them

Deposit, progress draws and completion are linked to the schedule milestones that trigger them, with holdback calculated automatically against the schedule of values.

Every job due and overdue on one screen

Across every live project, one view shows what is due, what is invoiced and what is late, with the full payment history logged behind each figure.

Draws backed by completion evidence

Each milestone carries its completion criteria and verification, and the invoice goes out with the supporting documents attached, so the draw is approved on the record, not from memory.

Revenue forecast straight from the schedule

Completion forecasting and earned value analysis show how the remaining draws will land, so the cash flow forecast moves when the schedule does.

The milestone completes. The draw is already billed.

When a milestone is verified complete, the invoice generates with the evidence attached and routes through approval, so the draw is billed the day the work finishes, with holdback calculated and the record behind every number.

Engineer reading a tablet beneath a concrete structure

Payment Schedule Management

Break the contract value into payment stages linked to the milestones that trigger them, with holdback calculated against the schedule of values.

Contract value broken into stages

Payments linked to schedule milestones

Holdback calculated automatically

Schedule of values tracked

Financial Control

Budget against payment on one dashboard, with cash flow forecast from the stages still to come and every payment logged against its job.

Budget versus payment per job

Cash flow forecast from remaining stages

Full payment history logged

One financial dashboard per project

Invoice Automation

When a milestone completes, the invoice generates itself with the completion evidence attached, then routes through approval without waiting for month-end.

Invoices generated on milestone completion

Completion evidence attached automatically

Routed through approval workflows

Tracked from issue to payment

Milestone Management

Define milestones with clear completion criteria and verify them against site progress. Each one sits on the schedule it belongs to, so delivery and billing move together.

Milestone definition wizard

Completion criteria tracked per milestone

Progress verified before payment triggers

Milestones sit on the project schedule

Progress Analytics

See how stages are landing across every live job: what is complete, what is invoiced and what is still to come, with forecasts for the rest.

Milestone status across every job

Payment progress tracked to date

Earned value analysis

Completion forecasting for remaining stages

Frequently Asked Questions: Milestone & Stage Payments

What is milestone or stage payment software?

Software that connects the payment plan to delivery. In Archdesk the contract value breaks into payment stages tied to the schedule milestones that trigger them, the invoice generates the day a milestone completes with evidence attached, and every job shows what is due, invoiced and late on one screen.

How are payment stages set up?

A milestone definition wizard sets each milestone with clear completion criteria, and the contract value is broken into stages linked to them: deposit, interim stages and completion. Holdback is calculated automatically against the schedule of values.

When does the invoice go out?

The day the milestone is verified complete. The invoice generates itself with the completion evidence attached, routes through approval workflows, and is tracked from issue to payment. Billing happens when the work finishes, not when the office finds out at month-end.

How do milestone payments help cash flow?

The cash flow forecast is built from the stages still to come, so it moves when the plan does. Completion forecasting and earned value analysis show how the remaining stages will land, and budget against payment sits on one dashboard per job.

Can you track payment progress across every live job?

Yes. One view shows milestone status across every job: what is complete, what is invoiced and what is still to come, with the full payment history logged behind each figure.

How do holdback and lien waivers fit into milestone billing?

In Canadian practice, paying a subcontractor runs on the progress draw cycle under provincial lien legislation: holdback is retained and released on statutory timelines, often with lien waivers exchanged along the way. Invoices, approvals and payment records live on the same project record in Archdesk, so the paper trail sits with the milestone it pays for.

How is builders lien holdback handled?

Under Canadian construction contracts, a portion of each progress draw is held back until release conditions are met. Archdesk calculates holdback automatically against the schedule of values and keeps balances and release timing visible per job, so releases are followed through rather than rediscovered at closeout.

How do progress draws fit into milestone billing?

Progress draws sit on the same project records as the milestones that trigger them, so the drawn, invoiced and outstanding positions read together per job and across the portfolio, from the first draw to the final one.

Does Archdesk integrate with QuickBooks Online?

Yes. Archdesk integrates with QuickBooks Online, so milestone invoices raised in the platform and the ledger stay in step without double entry, and finance keeps its own system.

Does milestone billing feed WIP reporting?

Yes. Billing and milestone records feed work-in-progress reporting at project and portfolio level, so over- and under-billing positions read from the same live numbers the draws are billed from, rather than being reconstructed at month end.