Milestone & Stage Payment Software

The milestone is done. The invoice should already exist.

Set payment stages against the jobs and tasks they belong to: deposit, stages, completion. When the work is done, the invoice is ready, with the completion evidence attached. And across every live job, see what's due, what's invoiced and what's late, on one screen.

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Payment stages that keep pace with the schedule

Milestone payment software connects the payment plan to delivery by triggering invoices from the tasks that complete them. In Archdesk, contract value breaks into stages tied to schedule milestones, the invoice generates the day a milestone completes with evidence attached, and revenue is forecast from the schedule across every live job.

Smiling engineer holding a tablet beneath a steel roof structure

Stages tied to the work that triggers them

Deposit, interim stages and completion are linked to the tasks and milestones that release them, with retention calculated against the schedule of values.

Revenue forecast straight from the schedule

Completion forecasting and earned value analysis show how the remaining stages will land, so the cash flow forecast moves when the plan does.

Every job due and overdue on one screen

Across every live project, one view shows what is due, what is invoiced and what is late, with the full payment history behind each figure.

Claims backed by completion evidence

Each milestone carries its completion criteria and verification, and the invoice goes out with the supporting documents attached, so payment is not argued from memory.

The milestone completes. The invoice already exists.

When a milestone is verified complete, the invoice generates automatically with the evidence attached and routes through approval. Billing happens the day the work finishes, not when the office finds out at month-end.

Engineer reading a tablet beneath a concrete structure

Milestone Management

Define milestones with clear completion criteria and verify them against site progress. Each one sits on the schedule it belongs to, so delivery and billing move together.

Milestone definition wizard

Completion criteria tracked per milestone

Progress verified before payment triggers

Milestones sit on the project schedule

Payment Schedule Management

Break the contract value into payment stages linked to the milestones that trigger them, with retention calculated against the schedule of values.

Contract value broken into stages

Payments linked to schedule milestones

Retention (retainage) calculated automatically

Schedule of values tracked

Invoice Automation

When a milestone completes, the invoice generates itself with the completion evidence attached, then routes through approval without waiting for month-end.

Invoices generated on milestone completion

Completion evidence attached automatically

Routed through approval workflows

Tracked from issue to payment

Financial Control

Budget against payment on one dashboard, with cash flow forecast from the stages still to come and every payment logged against its job.

Budget versus payment per job

Cash flow forecast from remaining stages

Full payment history logged

One financial dashboard per project

Progress Analytics

See how stages are landing across every live job: what is complete, what is invoiced and what is still to come, with forecasts for the rest.

Milestone status across every job

Payment progress tracked to date

Earned value analysis

Completion forecasting for remaining stages

Frequently Asked Questions: Milestone & Stage Payments

What is milestone or stage payment software?

Software that connects the payment plan to delivery. In Archdesk the contract value breaks into payment stages tied to the schedule milestones that trigger them, the invoice generates the day a milestone completes with evidence attached, and every job shows what is due, invoiced and late on one screen.

How are payment stages set up?

A milestone definition wizard sets each milestone with clear completion criteria, and the contract value is broken into stages linked to them: deposit, interim stages and completion. Retention (retainage) is calculated automatically against the schedule of values.

When does the invoice go out?

The day the milestone is verified complete. The invoice generates itself with the completion evidence attached, routes through approval workflows, and is tracked from issue to payment. Billing happens when the work finishes, not when the office finds out at month-end.

How do milestone payments help cash flow?

The cash flow forecast is built from the stages still to come, so it moves when the plan does. Completion forecasting and earned value analysis show how the remaining stages will land, and budget against payment sits on one dashboard per job.

Can you track payment progress across every live job?

Yes. One view shows milestone status across every job: what is complete, what is invoiced and what is still to come, with the full payment history logged behind each figure.