Procurement Software for UK Contractors

Construction procurement software controls committed cost by raising every purchase order and subcontract against a budget line. Spend is visible the moment it is approved rather than when the invoice lands. Archdesk covers the full procure-to-pay cycle: bids and RFQs, contracts, deliveries tracked to site, and invoice matching at the end.

Every purchase order commits against its budget line through multi-level approval workflows, so a line that would break the budget is visible before it is approved, not discovered at the audit. Spend analytics and price comparison show where the money goes across projects.

Yes. Subcontract bids run from RFQ to award in one process: bids sit side by side, evaluated on a matrix, in a workflow that meets fair bidding standards.

Automated three-way matching checks each supplier invoice against the purchase order and the delivery receipt. Discrepancies are flagged automatically, clean invoices move to payment, and costs break down by cost code.

Every supplier and subcontractor lives in one searchable database with custom accreditation forms, insurances and certifications, and performance ratings tracked over time, so qualification happens before they win work.

Yes. POs, subcontracts and contractor valuations capture cost as it is committed and work as it is delivered. That feeds budget-versus-actual tracking and CVR (cost value reconciliation) reporting, so your true cost position runs months ahead of the invoices.

Yes, for the supply chain a contractor actually runs: subcontractors and suppliers. Supplier records carry insurances, accreditations and qualification status. Purchase orders and subcontracts track against their budget lines, and deliveries are logged against the orders they fulfil. Who is supplying what, under which terms, stays one live record per project.

In UK practice, paying a subcontractor runs on the application and certification cycle: a payment notice sets out what will be paid, a pay less notice any difference, and retention is held and released under the subcontract. Subcontract commitments, approvals and payment records live on the same project record in Archdesk, so the paper trail sits with the committed cost.

Retention on each subcontract is tracked with the rest of the commercial record, so balances and release timing stay visible beside the committed cost of the package, on live jobs and on jobs deep in the defects period alike.

Yes. Every subcontract package and purchase order posts to its budget line at the point of commitment, so the gap between committed and invoiced stays visible per line and the true cost position runs months ahead of accounts payable.

Yes. Every supplier and subcontractor sits in one searchable database with insurances, accreditations and performance history on the record, so qualification happens before a package is let, not after.

Yes. Archdesk is a certified Xero partner and integrates with Sage, so procurement records and the ledger stay in step without re-keying and finance keeps its own system.