WIP & CVR Reporting Software for UK Contractors

The WIP and the CVR, produced from the same records.

Percent-complete from actual cost against forecast final, revenue from the live contract value with variations in, over and under-billing visible by project. For a UK commercial team the WIP is the other face of the CVR, and Archdesk produces both from the records that ran the work, substantiated to the line.

Get Started

Trusted by construction companies of every size, worldwide

One set of records behind the WIP, the CVR and the valuations

For UK contractors the monthly cycle already has a rhythm: the valuation goes in, the CVR is produced, and the WIP schedule tells finance where billing stands against the work delivered. Archdesk runs all three from one set of records. Committed and actual cost against forecast final, certified valuations, and contract value with approved variations feed the WIP and the CVR (cost value reconciliation) alike, at project and portfolio level. Retention is tracked per subcontract on the same numbers, and applications for payment run in the platform, so the position finance books is the position the commercial team certified.

Engineer in front of a high-rise under construction with tower cranes

The valuations, the CVR and the accounts agree

Applications for payment, payment certification and revenue recognition run from the same numbers as the WIP, so the figure finance books is the figure the quantity surveyor certified.

Profit fade caught while it is a conversation

Cost-to-complete and margin projections update from live records, with overrun alerts and trend identification, so fade is a conversation at the commercial review rather than a discovery at the final account.

Over and under-billing by project

Billing position surfaces across the portfolio, with accrue and prepay calculations handled in the report itself, so over-billing that flatters the accounts and under-billing that starves cashflow both show job by job.

Percent-complete from cost, not opinion

Progress comes from actual cost against forecast final and certified valuations, the same basis the CVR reads from, not estimates emailed in by project managers.

Substantiated to the line, from first valuation to final account

Every line in the WIP and the CVR drills back to the records that produced it: certified valuations, commitments, actual cost, retention balances and approved variations, all held in one system.

Engineer with a tablet inspecting a concrete soffit on site

WIP Reporting

The WIP schedule and the monthly CVR generate from live project data, in the format each stakeholder needs, across the whole portfolio. Nothing is rebuilt in a spreadsheet.

CVR (cost value reconciliation) reports

Over and under-billing by project

Custom templates and executive dashboards

Accrue and prepay calculation

Portfolio cashflow reporting

Stakeholder-specific reporting

Financial Analysis

Cost-to-complete and profit projections run from live data, so the position you report to the accounts is the position the project actually holds.

Cost-to-complete forecasting

Profit and loss projection

Cash flow analysis

Revenue recognition tracking

Progress Claims

Claims generate with the supporting evidence attached, so certification and payment follow the records instead of chasing them.

Automated claim generation

Supporting evidence tracking

Payment certification

Retention management

Variance Analysis

Planned against actual on cost, progress and schedule, with alerts the moment a project starts to drift from the plan.

Budget variance tracking

Schedule deviation analysis

Cost overrun alerts

Trend identification

Real-time Progress Tracking

Progress, cost and earned value tracked live across every project, so the WIP reflects the site as it stands today, not as it stood at the last update.

Live progress updates

Cost tracking by trade

Earned value monitoring

Project milestone tracking

Performance Tracking

Project health visible across the portfolio, so the jobs that need attention get it before the WIP says so.

KPI dashboards

Project health scoring

Resource usage metrics

Productivity analysis

Work in progress reporting, defined

A work in progress (WIP) report shows, for every live contract, how much of the work has been done, how much has been billed, and how far apart those two numbers are. Percent-complete comes from cost incurred against forecast final cost, earned revenue applies that progress to the contract value including approved variations, and the gap between earned and billed is the over- or under-billing position. Read monthly across the portfolio, the WIP is how contractors catch profit fade, under-claimed work and cashflow risk while something can still be done about them.

WIP line	How it is calculated	Where it comes from in Archdesk
Percent-complete	Actual cost to date against forecast final cost	Live job costing and cost-to-complete forecasting
Earned revenue	Progress applied to contract value, approved variations included	Contract records with variations on their cost lines
Over / under-billing	Earned revenue against billed to date	Valuations and certified billing on the same record

Plenty of pages define a WIP schedule. The difference here is that Archdesk produces one: the report builds from the records that ran the work, alongside the monthly CVR (cost value reconciliation), rather than from figures collected by email at month-end.

Frequently Asked Questions: WIP Reporting & CVR

What is construction WIP reporting software?

Software that builds the work-in-progress schedule from operational records instead of spreadsheets. Archdesk produces the WIP from committed and actual cost against forecast final, certified valuations, and contract value with approved variations included, so over and under-billing surface by project across the portfolio.

How is percent-complete calculated?

From actual cost against forecast final cost and certified valuations, not from estimates emailed in by project managers. The WIP reflects the site as it stands today because progress, cost and earned value are tracked live on every project.

What is a CVR (cost value reconciliation) report?

A CVR (cost value reconciliation) compares the cost of the work done against the value earned for it, so the true position of each contract is visible month by month. In Archdesk the monthly CVR generates from live project data alongside the WIP, in the format each stakeholder needs, with nothing rebuilt in a spreadsheet.

How does WIP reporting catch profit fade early?

Cost-to-complete forecasting and profit projections update from live data, with cost overrun alerts and trend identification the moment a project starts to drift. Fade shows up while it is still a conversation, not as a month-nine surprise.

Can WIP figures be substantiated for finance and auditors?

Yes. Every line in the WIP drills down to the records that produced it: valuations, commitments, actual cost and approved variations. Progress claims, payment certification and revenue recognition run from the same numbers, so the figure finance books is the figure the project reported.

How does the WIP relate to the monthly CVR?

They are two readings of the same records. The CVR (cost value reconciliation) compares cost against value earned per contract; the WIP schedule shows where billing stands against the work delivered. Archdesk produces both from the same commitments, valuations and actual cost, at project and portfolio level, with nothing rebuilt in a spreadsheet.

How is retention handled in the WIP position?

Retention is tracked per subcontract alongside the rest of the commercial record, so balances and release timing stay visible beside the numbers the WIP and the CVR are produced from, on live jobs and on jobs deep in the defects period alike.

Do applications for payment feed the WIP?

Yes. Applications for payment run in the platform against the same cost codes the WIP and the CVR read from, and payment certification follows on the same records, so the certified position and the billing position always agree.

Does Archdesk integrate with UK accounting systems?

Yes. Archdesk is a certified Xero partner and integrates with Sage, so the WIP the commercial team reports and the ledger finance keeps stay in step without re-keying.