Construction ERP Software for UK Contractors

Construction ERP software runs the whole business on one data model: estimating, scheduling, cost control, procurement, document control, site records and finance read and write the same project records instead of living in separate tools. That is what keeps the commercial position live rather than reconciled after the fact. In Archdesk that one data model spans more than 30 modules, from the first estimate to final account.

Generic ERPs are built around products, stock and repeatable processes. Construction runs on projects: every job has its own budget, programme, supply chain and payment cycle. A construction ERP is built around the project record, with cost codes, valuations, variations, retention and subcontractor workflows as first-class features rather than customisations.

Archdesk runs the operational and commercial side: budgets, commitments, valuations and invoicing. It integrates with accounting systems including Xero (as a certified partner), Sage and QuickBooks, so finance keeps its ledger while the project data flows without re-keying. The full roster of supported ledgers, and how each connection works, is on the accounting integrations page.

Yes. A no-code configuration engine lets you shape workflows, approvals, fields and automations to your operating model without custom development, so the system follows your process rather than the other way round.

Because every module writes to the same records, reporting is live: budget versus actual, CVR (cost value reconciliation), CPI and SPI, work in progress and custom KPIs, at project and portfolio level, without exporting spreadsheets from five systems first.

Pricing is quote-based: pay per user, or choose an unlimited-users package priced on annual construction volume. Every quote includes all modules, unlimited data, implementation and support, and external collaborators such as subcontractors, clients and consultants are free of charge.

In UK practice, paying a subcontractor runs on the application and certification cycle: a payment notice sets out what will be paid, a pay less notice any difference, and retention is held and released under the subcontract. An ERP built around the project record keeps documents, approvals and payment records together, so the paper trail sits with the numbers.

Retention is tracked per subcontract on the same records the budget and the CVR read from, so balances and release timing stay visible through the defects period instead of sitting in a spreadsheet. When release falls due, the position is already in the numbers the commercial team works from.

Yes. Applications for payment run in the platform against the same cost codes as the budget, with certification through approval workflows, so the certified position and the cost position always agree and nothing waits for a month-end export.

Archdesk is a certified Xero partner and integrates with Sage, so the ledger stays in your accounting system while budgets, commitments, valuations and applications for payment run in the ERP, with no re-keying between the two.

Yes. Because every project writes to the same data model, CVR, CPI, SPI and any custom KPI aggregate at portfolio level from the same live records each project team works in, so a managing director and a quantity surveyor read the same numbers.