Construction ERP Software for Canadian Contractors

Construction ERP software runs the whole business on one data model: estimating, scheduling, cost control, procurement, document control, site records and finance read and write the same project records instead of living in separate tools. That is what keeps the commercial position live rather than reconciled after the fact. In Archdesk that one data model spans more than 30 modules, from the first estimate to closeout.

Generic ERPs are built around products, stock and repeatable processes. Construction runs on projects: every job has its own budget, program, supply chain and payment cycle. A construction ERP is built around the project record, with cost codes, progress draws, change orders, holdback and subcontractor workflows as first-class features rather than customizations.

Archdesk runs the operational and commercial side: budgets, commitments, progress draws and invoicing. It integrates with accounting systems including QuickBooks, Sage and Xero (as a certified partner), so finance keeps its ledger while the project data flows without re-keying. The full roster of supported ledgers, and how each connection works, is on the accounting integrations page.

Yes. A no-code configuration engine lets you shape workflows, approvals, fields and automations to your operating model without custom development, so the system follows your process rather than the other way round.

Because every module writes to the same records, reporting is live: budget versus actual, WIP reporting, CPI and SPI, and custom KPIs, at project and portfolio level, without exporting spreadsheets from five systems first.

Pricing is quote-based: pay per user, or choose an unlimited-users package priced on annual construction volume. Every quote includes all modules, unlimited data, implementation and support, and external collaborators such as subcontractors, clients and consultants are free of charge.

In Canadian practice, paying a subcontractor runs on the progress draw cycle under provincial lien legislation: holdback is retained and released on statutory timelines, often with lien waivers exchanged along the way. An ERP built around the project record keeps documents, approvals and payment records together, so the paper trail sits with the numbers.

Under Canadian construction contracts, holdback is retained on each subcontract until release falls due. Archdesk tracks holdback per subcontract on the same records as the budget and billing, so balances and release timing stay visible instead of sitting in a side spreadsheet until closeout.

Yes. Work-in-progress reporting comes straight from the live commitment, cost and billing records at project and portfolio level, so over- and under-billing positions read from current numbers rather than being reconstructed at month end.

Yes. Archdesk integrates with QuickBooks Online, so job cost records and the ledger stay in step without double entry: finance keeps its own system while estimating, procurement and billing run in the ERP.

Progress draws live on the same project records as commitments and costs, so the drawn, certified and committed positions read together per job and across the book, first draw to last.