WIP Reporting Software for Canadian Contractors

Over- or under-billed, by job, straight from the records.

Percent-complete from actual cost against forecast final, revenue from the live contract value with approved change orders in, over- and under-billing visible by job across the portfolio. The WIP schedule falls out of the system that ran the work, with progress draws, holdback and committed cost on the same records, month after month.

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Trusted by construction companies of every size, worldwide

The WIP schedule is produced, not reconstructed at month end

Canadian contractors live by the WIP schedule: the bank reads it, the bonding company reads it, and the over- and under-billing line sets the tone for the next draw. Archdesk builds the WIP from the operational records themselves: committed and actual cost against forecast final, certified progress draws, and contract value with approved change orders included. Builders lien holdback is tracked per subcontract beside the same numbers, progress billing runs on the same cost codes, and QuickBooks Online keeps the ledger in step, so the WIP you hand to the bank is substantiated to the line.

Engineer in front of a high-rise under construction with tower cranes

Over- and under-billing, job by job

The billing position reads across the whole portfolio, with accrue and prepay calculations handled in the report itself, so over-billed jobs that flatter the statement and under-billed jobs that starve cash both show immediately.

Fade shows up while you can still act on it

Cost-to-complete and profit projections update from live job data, with overrun alerts and trend identification, so fade surfaces at the monthly review instead of at closeout.

The draws and the books agree

Progress draws, payment certification and revenue recognition run from the same numbers as the WIP, so the figure finance books is the figure the project actually certified.

Percent-complete from cost, not opinion

Percent-complete comes from actual cost against forecast final and certified progress draws, not from estimates the PMs email in the night before the WIP is due.

When the bank or the auditor asks, the answer is a drill-down

Every line in the WIP substantiates back to its records: progress draws, commitments, actual cost, holdback balances and approved change orders, all in one system, per job and across the portfolio.

Engineer with a tablet inspecting a concrete soffit on site

WIP Reporting

The WIP schedule and the monthly CVR generate from live project data, in the format each stakeholder needs, across the whole portfolio. Nothing is rebuilt in a spreadsheet.

CVR (cost value reconciliation) reports

Over and under-billing by project

Custom templates and executive dashboards

Accrue and prepay calculation

Portfolio cashflow reporting

Stakeholder-specific reporting

Financial Analysis

Cost-to-complete and profit projections run from live data, so the position you report to the accounts is the position the project actually holds.

Cost-to-complete forecasting

Profit and loss projection

Cash flow analysis

Revenue recognition tracking

Variance Analysis

Planned against actual on cost, progress and schedule, with alerts the moment a project starts to drift from the plan.

Budget variance tracking

Schedule deviation analysis

Cost overrun alerts

Trend identification

Progress Claims

Claims generate with the supporting evidence attached, so certification and payment follow the records instead of chasing them.

Automated claim generation

Supporting evidence tracking

Payment certification

Holdback management

Real-time Progress Tracking

Progress, cost and earned value tracked live across every project, so the WIP reflects the site as it stands today, not as it stood at the last update.

Live progress updates

Cost tracking by trade

Earned value monitoring

Project milestone tracking

Performance Tracking

Project health visible across the portfolio, so the jobs that need attention get it before the WIP says so.

KPI dashboards

Project health scoring

Resource usage metrics

Productivity analysis

Work in progress reporting, defined

A work in progress (WIP) report shows, for every live contract, how much of the work has been done, how much has been billed, and how far apart those two numbers are. Percent-complete comes from cost incurred against forecast final cost, earned revenue applies that progress to the contract value including approved variations, and the gap between earned and billed is the over- or under-billing position. Read monthly across the portfolio, the WIP is how contractors catch profit fade, under-claimed work and cashflow risk while something can still be done about them.

WIP line	How it is calculated	Where it comes from in Archdesk
Percent-complete	Actual cost to date against forecast final cost	Live job costing and cost-to-complete forecasting
Earned revenue	Progress applied to contract value, approved change orders included	Contract records with change orders on their cost lines
Over / under-billing	Earned revenue against billed to date	Progress draws and certified billing on the same record

Plenty of pages define a WIP schedule. The difference here is that Archdesk produces one: the report builds from the records that ran the work, alongside the monthly CVR (cost value reconciliation), rather than from figures collected by email at month-end.

Frequently Asked Questions: WIP Reporting & CVR

What is construction WIP reporting software?

Software that builds the work-in-progress schedule from operational records instead of spreadsheets. Archdesk produces the WIP from committed and actual cost against forecast final, certified progress draws, and contract value with approved variations included, so over and under-billing surface by project across the portfolio.

How is percent-complete calculated?

From actual cost against forecast final cost and certified progress draws, not from estimates emailed in by project managers. The WIP reflects the site as it stands today because progress, cost and earned value are tracked live on every project.

What is a CVR (cost value reconciliation) report?

A CVR (cost value reconciliation) compares the cost of the work done against the value earned for it, so the true position of each contract is visible month by month. In Archdesk the monthly CVR generates from live project data alongside the WIP, in the format each stakeholder needs, with nothing rebuilt in a spreadsheet.

How does WIP reporting catch profit fade early?

Cost-to-complete forecasting and profit projections update from live data, with cost overrun alerts and trend identification the moment a project starts to drift. Fade shows up while it is still a conversation, not as a month-nine surprise.

Can WIP figures be substantiated for finance and auditors?

Yes. Every line in the WIP drills down to the records that produced it: progress draws, commitments, actual cost and approved variations. Progress claims, payment certification and revenue recognition run from the same numbers, so the figure finance books is the figure the project reported.

How does Archdesk track builders lien holdback in the WIP?

Holdback withheld under Canadian construction contracts is tracked per subcontract alongside the rest of the job record, so balances and release timing stay visible beside the same numbers the WIP is produced from, instead of sitting in a side spreadsheet until closeout.

Does Archdesk integrate with QuickBooks Online?

Yes. Archdesk integrates with QuickBooks Online, so job cost records and the ledger stay in step without double entry, and the WIP finance reports reconciles to the books it keeps.

How do progress draws feed the WIP schedule?

Progress draws sit on the same job records as commitments and costs, so drawn, certified and committed positions read together, and percent-complete is computed from cost and certified work rather than gathered by email.

Can the WIP roll up across the whole portfolio?

Yes. Over- and under-billing, cost-to-complete and profit projections run per job and across the portfolio from the same live records, so the schedule you hand to the bank or the bonding company covers every active job on current numbers.