Subcontractor Management Software for Main Contractors

Accredited, insured, evaluated, paid on time. Provably.

Onboard and accredit subcontractors with documents that expire visibly, not silently. Value their work, issue payment notices on time with the record to prove it, and keep performance history that outlives the people who remember it.

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Trusted by construction companies of every size, worldwide

No surprises at the final account

Subcontractor management software keeps compliance, payments and performance under control for the main contractors and general contractors running subcontracted packages, by holding every subcontractor's contract, valuations and history on one record. Archdesk tracks insurance and accreditations with expiry alerts, reconciles work progress against payments with retention and variations included, and issues payless notices in line with the Construction Act (Housing Grants, Construction and Regeneration Act 1996).

Construction manager in hard hat and hi-vis vest with arms crossed on site

Insurance cannot lapse silently

Insurance certificates, safety accreditations and qualifications carry expiry dates that trigger notifications, so a lapse surfaces before the sub is on site, not mid-job.

Paid what the record supports

Valuations reconcile work progress against payments, with earned value, retention and variation orders in one position per package.

Performance history outlives the people

Quality, schedule adherence and safety are scored the same way on every project, so the evaluation stays attached to the packages that subcontractor actually delivered.

The file completes itself

Contracts, certificates and qualification documents sit in one controlled store with version control, and anything missing is requested automatically.

Payment notices on time, with proof

Payless notices issued in line with the Construction Act, on an auditable workflow, so every step of the payment cycle has a record behind it.

Smiling site manager in safety gear with an excavator behind her

Subcontractor Database

One record per subcontractor: trades, qualifications and how they performed on past packages. The knowledge stays when the person who held it leaves.

Subcontractors grouped by trade

Qualifications tracked on the record

Ratings and scores across projects

Full project history per subcontractor

Compliance Management

Insurance, certifications and safety requirements are tracked to their expiry dates, with alerts before they lapse. Nothing expires silently mid-job.

Insurance certificates tracked to expiry

Safety certification monitoring

Credentials verified on file

Notifications before anything lapses

Performance Tracking

Score every subcontractor the same way on every project: quality, schedule adherence, safety. The next award decision runs on evidence, not memory.

Quality assessment scoring

Schedule adherence per package

Safety performance metrics

Feedback collected from every project

Document Control

Contracts, certificates and qualification documents in one controlled store with version control. Missing documents are requested automatically, not chased by email.

Contracts filed with version control

Insurance certificates in one place

Qualification documents on record

Automated requests for missing documents

Cost Value Reconciliation

Reconcile what each subcontractor has built against what they have been paid. The position stays accurate through every variation, all the way to the final account.

Progress vs payment on every package

Earned value calculated automatically

Variation orders in the position

Cost-to-complete forecasting

Payment Management

Run the payment cycle on workflows that leave a record: applications, approvals, retention and notices, on time every period.

Payless notices in line with the Construction Act

Progress payments tracked per package

Retention (retainage) managed automatically

Approval workflows and invoice processing

A subcontractor yourself? This page covers managing subcontractors on your jobs. For software to run your own subcontracting business, see Archdesk for Subcontractors and Specialist Contractors.

Frequently Asked Questions: Subcontractor Management

What does subcontractor management software do for a main contractor?

It keeps compliance, payments and performance for every subcontracted package on one record: insurance and accreditations tracked to expiry with alerts, valuations reconciled against payments with retention and variations included, and performance history that survives staff turnover. The next award decision runs on evidence, not memory.

How does Archdesk stop insurance lapsing mid-job?

Insurance certificates, safety accreditations and qualifications are held on the subcontractor record with expiry dates that trigger notifications before anything lapses. Missing documents are requested automatically instead of being chased by email.

How are subcontractor valuations and payments handled?

Work progress is valued per package and reconciled against what has been paid, with retention managed and variation orders included in the position. Payment applications, approvals and payless notices run on workflows that leave a record, issued in line with the Construction Act (Housing Grants, Construction and Regeneration Act 1996).

Do subcontractors need an Archdesk license to take part?

No. External collaborators such as subcontractors work through shared forms and documents at no cost, so accreditation submissions, work reports and payment applications flow into the record without the supply chain buying seats.

Is this page for subcontractors themselves?

This page covers managing subcontractors on your jobs as a main contractor. For software to run your own subcontracting business, see the Archdesk for Subcontractors and Specialist Contractors page, which covers pricing work, tracking crews and getting paid as a sub.