Subcontractor Management Software for General Contractors

It keeps compliance, payments and performance for every subcontracted package on one record: insurance and accreditations tracked to expiry with alerts, pay applications reconciled against payments with retainage and change orders included, and performance history that survives staff turnover. The next award decision runs on evidence, not memory.

Insurance certificates, safety accreditations and qualifications are held on the subcontractor record with expiry dates that trigger notifications before anything lapses. Missing documents are requested automatically instead of being chased by email.

Work progress is valued per package and reconciled against what has been paid, with retainage managed and change orders included in the position. Pay applications, approvals and payment notices run on workflows that leave a record, on time every period.

No. External collaborators such as subcontractors work through shared forms and documents at no cost, so accreditation submissions, work reports and pay applications flow into the record without the supply chain buying seats.

This page covers managing subcontractors on your jobs as a general contractor. For software to run your own subcontracting business, see the Archdesk for Subcontractors and Specialty Contractors page, which covers pricing work, tracking crews and getting paid as a sub.

In US practice, releasing payment to a subcontractor typically runs on an exchange of lien waivers alongside the pay application and retainage cycle: a conditional waiver before the money moves, an unconditional waiver once payment has cleared. Documents, approvals and payment records live on the same subcontractor record in Archdesk, so the paper trail sits with the numbers on every package.