Subcontractor Management Software

Accredited, insured, evaluated, paid on time. Provably.

Onboard and accredit subcontractors with documents that expire visibly, not silently. Value their work, issue payment notices on time with the record to prove it, and keep performance history that outlives the people who remember it.

Trusted by construction companies of every size, worldwide

No surprises at the final account

Subcontractor management software keeps compliance, payments and performance under control by holding every subcontractor's contract, valuations and history on one record. Archdesk tracks insurance and accreditations with expiry alerts, reconciles work progress against payments with retention and variations included, and issues payless notices in line with the Building Act.

Construction manager in hard hat and hi-vis vest with arms crossed on site

Insurance cannot lapse silently

Insurance certificates, safety accreditations and qualifications carry expiry dates that trigger notifications, so a lapse surfaces before the sub is on site, not mid-job.

Paid what the record supports

Valuations reconcile work progress against payments, with earned value, retention and variation orders in one position per package.

Performance history outlives the people

Quality, schedule adherence and safety are scored the same way on every project, so the evaluation stays attached to the packages that subcontractor actually delivered.

The file completes itself

Contracts, certificates and qualification documents sit in one controlled store with version control, and anything missing is requested automatically.

Payment notices on time, with proof

Payless notices issued in line with the Building Act, on an auditable workflow, so every step of the payment cycle has a record behind it.

Smiling site manager in safety gear with an excavator behind her

Subcontractor Database

One record per subcontractor: trades, qualifications and how they performed on past packages. The knowledge stays when the person who held it leaves.

Subcontractors grouped by trade

Qualifications tracked on the record

Ratings and scores across projects

Full project history per subcontractor

Compliance Management

Insurance, certifications and safety requirements are tracked to their expiry dates, with alerts before they lapse. Nothing expires silently mid-job.

Insurance certificates tracked to expiry

Safety certification monitoring

Credentials verified on file

Notifications before anything lapses

Performance Tracking

Score every subcontractor the same way on every project: quality, schedule adherence, safety. The next award decision runs on evidence, not memory.

Quality assessment scoring

Schedule adherence per package

Safety performance metrics

Feedback collected from every project

Document Control

Contracts, certificates and qualification documents in one controlled store with version control. Missing documents are requested automatically, not chased by email.

Contracts filed with version control

Insurance certificates in one place

Qualification documents on record

Automated requests for missing documents

Cost Value Reconciliation

Reconcile what each subcontractor has built against what they have been paid. The position stays accurate through every variation, all the way to the final account.

Progress vs payment on every package

Earned value calculated automatically

Variation orders in the position

Cost-to-complete forecasting