Software for Asset Owners & Estate Teams
One system for every site: capex budgets and approvals, contractor tendering, cost control, progress from site, handover records. You can see where every opening, refit and closure stands, every day, across the whole estate.
You approve the capex and the opening date. Then the program runs through dozens of contractors, landlords and site teams, and every week somewhere a date moves.
Openings, refits, rebrands and closures sit in one schedule, each against its trading deadline. Progress lands from every site daily, so you plan from where each project actually is, and a slipping site shows up the week it slips, not in next month's report.
Every site opens against an approved budget. Contractor orders, FF&E and fees hit it as committed cost the moment they are raised, and forecast final cost rolls up from site to program, so you see which sites are drifting while there is still time to act.
Tender each site against the same scope, appoint against the budget, and certify valuations from recorded progress, not claims. Every contractor's cost and delivery record builds across sites, so the next appointment is made on evidence.
Archdesk is built for retail chains, banks, hospitality groups and other multi-site owners who run their own capital works: new openings, refits, rebrands and closures across an estate of owned and leased properties. Estate directors, project managers, cost managers and finance work from the same records, so every site opens against an approved budget, every contractor cost lands on the program the day it is committed, and the record of each property builds from the first survey to handover and beyond.
Working with delivery partners on your program? Archdesk also serves:
The whole program on one screen. Cost, progress and forecast roll up live from every site, so the board pack is a view you open, not a month-end assembly job.
The site surveyed, scoped and budgeted, with the capex approval and its assumptions on the record.
Your format applied to the site, with landlord and statutory approvals tracked against the dates that gate the program.
Contractors bid against the same scope, and the winning price becomes the budget the site is tracked against.
Progress, cost and site records land daily against the opening date, with changes priced and approved before they are built.
Snags closed, certificates and warranties filed against the property, and the site handed to operations ready to trade.
The record stays with the asset through refits to lease end, so closures and dilapidations start from facts, not memory.
What you priced is what you track. The winning estimate becomes the budget, actuals land against it line by line, and what jobs really cost feeds the next bid.
Explore Job Costing
The schedule connected to what it depends on: long-lead deliveries on the tasks they gate, crews planned across every live job, slippage shown with its cost.
Explore Scheduling
Buy-out without the gaps: RFQs from your BOQ lines, bids back comparable, exclusions visible before award. Then every PO and subcontract lands on the budget the moment it's raised.
Explore Procurement
Committed at the PO, earned as work is delivered, invoiced months later. See all three stages against every budget line, so variance is a decision you make, not a number you explain.
Explore Cost Controlling
Certify subcontractor valuations down, build client applications up, from the same records. Invoices, payment notices and retention on statutory time, with the audit trail attached.
Explore Financials
The schedule, the progress and the money in one system. When a task slips you see what it costs, and when scope changes you see what it does to the schedule. 'On track' means the Gantt chart and the bank account.
Explore Project Management
Nobody builds from a superseded drawing. Revision control, approvals and distribution with proof of who received what, when. The record that wins the dispute instead of losing it.
Explore Document Management
Every project's position, live, from the data that ran the work. Cost, schedule and cash agree with each other because they're the same records. There's nothing to assemble and nothing to reconcile.
Explore Live Data
Construction Volume
£10M
Average Administrative Cost
£500k
From small residential jobs to the world's largest infrastructure projects
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Nivy Mall in Bratislava is a modern shopping and lifestyle hub featuring a mix of retail stores, dining options, and entertainment facilities.
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Tallest building in the European Union. Designed by Foster + Partners.
Archdesk helps asset owners and estate teams manage capital works across their portfolio: new site openings, refits, rebrands, maintenance capex and closures, with budgets, contractor management, site records, handover documentation and asset registers in one connected platform.
Retail chains, banks, hospitality and leisure groups, and other organizations that own or lease a large estate and run their own capital works programs, whether delivery is through framework contractors, local contractors per site, or a mix of both.
Yes. Archdesk is built for programs, not single projects. Dozens or hundreds of concurrent sites each carry their own budget, schedule and records, and everything rolls up to program dashboards, so you see the whole estate and can still drill into any one site.
Each site opens against an approved budget. Contractor orders, FF&E and fees hit it as committed cost the moment they are raised, and forecast final cost rolls up from site to program, so you see which sites are drifting while there is still time to act, not at year end.
Every site sits in one schedule against its trading deadline, and progress from the field lands daily. When a site slips, you see it against the date that matters, the day it starts slipping, so the conversation with the contractor happens weeks earlier.
Yes. You tender packages, appoint contractors, certify their valuations against recorded progress, and track retention through to release. Every contractor's cost and delivery record builds across the sites they work on, so the next appointment is made on evidence.
Yes. Budget structures, schedules, form checklists and document requirements are set up as templates and reused site after site, so a new opening starts from your playbook instead of a blank page, and every site reports in the same shape.
Yes. Closures run as projects like openings do: scoped, budgeted and tracked, with asset recovery, dilapidations and the records the landlord will ask for captured against the property through to lease end.
Yes. Certificates, warranties, O&M documentation and the asset register live against each property, not in a project folder that goes cold. When something fails years later, or the site comes up for refit or disposal, the history is there.
Yes. Archdesk integrates with Xero (as a certified partner), Sage, QuickBooks and other accounting systems, so commitments, invoices and payments flow between the estate team and finance without re-keying.
In the demo we walk you through a fully worked program in Archdesk, from capex approval, through delivery on site, to handover and the asset record. Book a demo and see.
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