Document Management Software for Canadian Contractors

The drawing the crew pulls up is the revision in force.

Revision control, approval workflows and tracked distribution for drawings, models and documents, organized in one controlled repository. CAD, BIM and 60+ file types, with every access on the record and every file connected to the packages, change orders and invoicing it affects.

Get Started

Trusted by construction companies of every size, worldwide

One controlled repository per project, and the current revision always surfaces first

Document management software for Canadian contractors keeps one controlled set of documents per project, so the drawing a crew builds from is the revision in force, not a superseded copy from an old email. Archdesk numbers every revision automatically with change history and user attribution, organizes 60+ file types in one repository with role-based access, and keeps approvals and distribution on the record. Drawings, site records and correspondence sit on the same project record as the packages, change orders and invoicing they affect, so document questions and commercial questions are answered from the same set of records.

Smiling woman engineer holding a tablet beneath a steel roof structure

Approvals and access you can prove

Approval workflows carry digital signatures, and every document access lands on the audit trail, so what was issued, approved and seen is on the record.

Nobody builds from a superseded drawing

Automatic revision numbering with change history and user attribution keeps superseded drawings out of circulation, on one job or across the whole portfolio.

Documents that feed the money

Quantity takeoffs run straight from drawings and 3D models into estimates, so pricing reads from the current revision instead of a stale printout.

Found in seconds, not on a laptop

Search filters by project, date and status across the whole repository, so the answer comes from the controlled set, not from whichever laptop saved a copy last.

Documents beside the dollars

Drawings and models live in the platform that runs your packages, change orders and invoicing, so a new revision or an approval shows up where the project team already works. One data model covers the documents and the numbers, with no separate document silo to reconcile.

Engineer carrying out a site survey with a tablet

Access Control

The right people see the right documents, and you can prove it. Permissions follow roles, and every access is on the record.

Role-based access for subcontractors

Secure sharing with external stakeholders

Digital signatures and approval workflows

Audit trail of every document access

Version Control

Every edit becomes a numbered revision with a full history. The version people find is the version in force, and superseded drawings stay out of circulation.

Automatic revision numbering on every file

Change history with user attribution

Revisions tracked on drawings and specs

Current version always found first

Compliance Tracking

Certificates and regulated documents watch themselves. Anything approaching expiry raises a flag before it holds up the job.

Automated compliance checking

Expiry notifications before documents lapse

Safety certification tracking

Templates for regulatory requirements

Centralized Storage

Every drawing, contract and permit in one repository instead of five inboxes and a shared drive. Files stop going missing, and duplicates stop circulating.

Unlimited storage in a common data environment

Drawing and document registers per project

Custom metadata fields for filing and retrieval

Cloud storage with automatic backup

Large-format drawings and 60+ file types

Search Functionality

Find the document in seconds instead of phoning around. Search covers the whole repository, including the text inside CAD and BIM annotations.

Every document indexed and searchable

Filter by project, date and status

Search inside CAD and BIM annotations

One place to look for every file

3D BIM Support

BIM models live alongside the drawings they relate to, with quantity takeoff straight from the model. The quantities come from the geometry, not a retyped spreadsheet.

Direct integration with major BIM platforms

Automated quantity takeoff from 3D models

Estimates generated from model quantities

Work progress visible in 3D

Quantity Takeoff

Measure quantities and price them directly from drawings and models. Fewer manual takeoffs, fewer errors carried into the estimate.

Quantities measured from 3D models

Automatic material calculations and pricing

Detailed quantity reports exported to Excel

Takeoff feeds the estimate directly

Want the deeper reading? Read the construction document management guide, and see how construction RFIs stay on the same project record as your documents.

Frequently Asked Questions: Construction Document Management

What is construction document management software?

Construction document management software keeps drawings, contracts, permits and models in one controlled repository with revision control, approval workflows and distribution tracking, so every team works from the current version instead of a superseded copy on someone's laptop.

How does drawing revision control work in Archdesk?

Every edit becomes a numbered revision with full change history and user attribution. The current revision is always the one people find first, and superseded drawings stay out of circulation, so nobody builds from an out-of-date issue.

Which file types does Archdesk support?

Archdesk stores over 60 file types, including large-format drawings, CAD files and BIM models, with unlimited storage in a common data environment and search that reads the annotations inside CAD and BIM files.

Can subcontractors and clients access our documents?

Yes. Role-based access controls what each party sees, sharing with external stakeholders is secure and auditable, and external collaborators such as subcontractors, clients and consultants are free of charge.

How do documents connect to the rest of the project?

Documents live in the same system as your packages, change orders and progress draws, and RFIs are raised and answered on the same project record. Quantity takeoffs run straight from drawings and models into estimates.

How does Archdesk keep crews off superseded drawings?

Every edit becomes a numbered revision with change history and user attribution, and the repository always surfaces the current revision first. Distribution is tracked, so you can see who received the new issue and who has opened it, instead of trusting a forwarded email to reach the field.

Can we prove who saw a document and when?

Yes. Every document access lands on the audit trail, approvals carry digital signatures, and role-based permissions control what each party sees, so what was issued, approved and seen is on the record for every project in the portfolio.

Do documents connect to change orders and invoicing?

Yes. Drawings, site records and correspondence sit on the same project record as the packages, change orders and invoicing they affect, on one data model, so document questions and commercial questions are answered from the same records.

What do subcontractors and owners pay for access?

Nothing. External collaborators such as subcontractors, clients and consultants are free of charge, so issuing the current revision across the project team never adds licences. Pricing for your own staff is quote-based, with all modules, unlimited data, implementation and support included.

Want the background first? Browse all document control and RFI guides.